Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $18.00 - $20.00
Work Schedule
Standard Hours
Benefits
401(k) with company matching
Health Insurance
Dental Insurance
Vision Insurance
Life insurance
Disability Coverage
Paid Time Off
company holidays
half-Day Fridays
Paid holiday break
Referral program
Professional Development
Job Description
dlw Architects, officially known as David L. Wallace and Associates, PA, is a renowned global architecture and engineering firm headquartered in Dunedin, Florida. With a commitment to design excellence and innovation, the company specializes in delivering world-class architectural solutions across a diverse array of project types. At dlw Architects, collaboration and creativity form the foundation of their studio culture, allowing the team to push boundaries and achieve outstanding results for clients around the world. Known for fostering a supportive environment that values initiative and professional growth, dlw Architects provides competitive salaries and ample opportunities for career development, making them a... Show More
Job Requirements
- 1-2 years of experience in receptionist or administrative assistant role
- Proficiency with Microsoft 365 Suite including Outlook, Word, and Excel
- Strong verbal and written communication skills
- High degree of professionalism and reliability
- Excellent organizational and multitasking abilities
- Ability to manage multi-line phone systems and digital communication channels
- Availability for full-time on-site work Monday to Friday, 8:30 AM to 5:30 PM
Job Qualifications
- 1-2 years of experience in a receptionist or administrative assistant role
- Strong verbal and written communication skills
- High degree of professionalism, discretion, and reliability
- Excellent organizational and multitasking abilities
- Proficiency with Microsoft 365, Outlook, Teams, Dropbox, and Adobe Acrobat
- Experience in an architecture, engineering, or professional services firm (preferred)
- Familiarity with project management or time tracking software (preferred)
- Event coordination or hospitality background (preferred)
Job Duties
- Greet clients, consultants, and guests with professionalism and warmth
- Manage a multi-line phone system, screening and routing calls appropriately
- Monitor voicemails, general email inboxes, and ensure timely follow-up
- Maintain the reception and common areas to ensure a professional and organized space
- Open and close the office daily, ensuring readiness and security
- Handle mail, packages, and courier deliveries
- Provide direct administrative support to the CEO and COO
- Draft internal communications, send team reminders, and compile daily updates
- Track employee time and attendance
- assist with reporting
- Schedule meetings, Lunch & Learns, and manage multi-calendar coordination
- Format documents, manage digital and hardcopy filing systems, and assist with document preparation
- Support office events, including setup and hospitality coordination
- Operate office equipment including printers, scanners, and phone systems
- Proficiently use Microsoft 365 Suite (Outlook, Word, Excel), Microsoft Teams, Dropbox, and Adobe Acrobat
- Assist with light design tasks using Canva or Adobe InDesign
- Coordinate team schedules and provide daily support to executive leadership
- Liaise with external vendors, consultants, and event presenters
- Ensure the team is informed of key deadlines and meetings
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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