Job Overview
Employment Type
Consulting
Full-time
Compensation
Type:
Hourly
Rate:
Range $18.00 - $20.00
Work Schedule
Standard Hours
Benefits
401(k) with company matching
Health Insurance
Dental Insurance
Vision Insurance
Life insurance
Disability Coverage
Paid Time Off
company holidays
half-Day Fridays
Paid holiday break
Referral program
Supportive studio culture
Professional development opportunities
Job Description
dlw Architects, officially known as David L. Wallace and Associates, PA, is a globally recognized architectural and engineering firm based in Dunedin, Florida. The company is esteemed for delivering world-class solutions across a broad spectrum of project types. With an emphasis on a collaborative studio culture and a steadfast commitment to design excellence, dlw Architects fosters an environment where creativity and initiative thrive. This dedication has earned dlw Architects a reputation as a leading firm that values professional growth, innovation, and a supportive workplace ambiance. Employees benefit from competitive pay, professional development opportunities, and a culture that genuinely values each... Show More
Job Requirements
- 1-2 years of experience in a receptionist or administrative assistant role
- Strong verbal and written communication skills
- High degree of professionalism, discretion, and reliability
- Excellent organizational and multitasking abilities
- Proficiency with Microsoft 365, Outlook, Teams, Dropbox, and Adobe Acrobat
Job Qualifications
- 1-2 years of experience in a receptionist or administrative assistant role
- Strong verbal and written communication skills
- High degree of professionalism, discretion, and reliability
- Excellent organizational and multitasking abilities
- Proficiency with Microsoft 365, Outlook, Teams, Dropbox, and Adobe Acrobat
- Experience in an architecture, engineering, or professional services firm (preferred)
- Familiarity with project management or time tracking software (preferred)
- Event coordination or hospitality background (preferred)
Job Duties
- Greet clients, consultants, and guests with professionalism and warmth
- Manage a multi-line phone system, screening and routing calls appropriately
- Monitor voicemails, general email inboxes, and ensure timely follow-up
- Maintain the reception and common areas to ensure a professional and organized space
- Open and close the office daily, ensuring readiness and security
- Handle mail, packages, and courier deliveries
- Provide direct administrative support to the CEO and COO
- Draft internal communications, send team reminders, and compile daily updates
- Track employee time and attendance
- assist with reporting
- Schedule meetings, Lunch & Learns, and manage multi-calendar coordination
- Format documents, manage digital and hardcopy filing systems, and assist with document preparation
- Support office events, including setup and hospitality coordination
- Operate office equipment including printers, scanners, and phone systems
- Proficiently use Microsoft 365 Suite (Outlook, Word, Excel), Microsoft Teams, Dropbox, and Adobe Acrobat
- Assist with light design tasks using Canva or Adobe InDesign
- Coordinate team schedules and provide daily support to executive leadership
- Liaise with external vendors, consultants, and event presenters
- Ensure the team is informed of key deadlines and meetings
Job Qualifications
Experience
Entry Level (1-2 years)
Job Location
We didn't receive the exact location for this job posting,
please contact the employer.
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