Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Life insurance
Professional Development
Employee wellness programs
Job Description
The University of Florida is a major public research university located in Gainesville, Florida. It is one of the largest and most prestigious universities in the United States, known for its strong commitment to education, research, and community service. The university offers a diverse range of academic programs and maintains a vibrant campus environment that fosters innovation and professional growth. As a respected institution, the University of Florida provides numerous employment opportunities across various departments, aiming to support its mission of advancing knowledge and serving society.
The Environmental Health and Safety (EHS) department at the University of Florida pla... Show More
The Environmental Health and Safety (EHS) department at the University of Florida pla... Show More
Job Requirements
- High school diploma or equivalent
- Two years experience in an office setting and answering multiline phones
- Knowledge of Microsoft Office
- Excellent customer service skills
- Ability to multitask
- Must be dependable, hardworking, and punctual
Job Qualifications
- High school diploma or equivalent
- Two years experience in an office setting and answering multiline phones
- Knowledge of Microsoft Office
- Excellent customer service skills
- Ability to multitask
- Must be dependable, hardworking, and punctual
Job Duties
- Acting as receptionist for EHS including answering six lines, routing calls, taking messages, and receiving visitors
- Assisting visitors by providing forms, information on parking and other informational paperwork
- Routing calls appropriately in a courteous and professional manner
- Taking detailed and accurate messages for staff and others when unavailable to take incoming calls
- Being aware of emergency contacts within the department
- Various data entry
- Updating forms and directories as necessary
- Maintaining a high level of confidentiality when handling sensitive information
- Scanning and uploading approval documents to SharePoint
- Taking detailed information regarding Pest Control problems/issues for on campus and satellite locations
- Answering Pest Control problem calls courteously
- Forwarding Pest Control information to the appropriate party in a timely manner
- Notifying appropriate personnel of employee absences, specifically with the Pest Control Department
- Handling all incoming and outgoing mail, making sure it is distributed to the appropriate individuals in a timely manner
- Opening and sorting mail as directed by team members
- Receiving and sending shipments through FedEx and UPS
- Distributing faxes as they are received and giving them to appropriate departments/individuals
- Making copies when needed
- Maintaining accurate electronic calendars of EHS staff conference rooms and several other office-wide calendars
- Routinely updating forms in "Receptionist" folder in EHS files and other files as requested
- Ensuring that the reception office, conference room, and all common areas of the office are neat and tidy in order to present a professional image for the office
- Partaking in special projects when necessary, and other duties as assigned to ensure departmental continuity
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Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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