Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $50,000.00 - $70,000.00
Work Schedule
Standard Hours
Benefits
Medical insurance
Dental Insurance
vision coverage
401(k) with immediate vesting and employer match
Profit sharing
flexible spending accounts
Paid parental leave including adoption
Paid Time Off
Commuter Benefits
employer-paid short-term disability
Employer-paid long-term disability
Life insurance
Job Description
Adams Street Partners ("Adams Street") is a prominent global private markets investment manager managing assets totaling $65 billion. The firm stands out as 100 percent employee-owned, which nurtures a distinctive culture characterized by collaboration, intellectual rigor, integrity, and a commitment to professional development. Recognized for its exceptional work environment, Adams Street has earned a spot for the eighth consecutive year on Pension & Investments' Best Places to Work in Money Management in 2025. This accolade reflects the firm's dedication to fostering an engaging and supportive workplace where employees thrive.
Operating across multiple continents, Adams Street operates as a cohesive... Show More
Operating across multiple continents, Adams Street operates as a cohesive... Show More
Job Requirements
- Prior experience in an administrative office management or receptionist role preferably in a professional services or corporate environment
- Strong organizational skills with the ability to manage multiple tasks and prioritize effectively
- High attention to detail and comfort handling routine processes
- Professional demeanor with excellent interpersonal and communication skills
- Ability to operate independently anticipate needs and proactively resolve issues
- Ability to work on-site 5 days a week
- Proficiency with common office tools and systems such as email platforms CRM databases such as Salesforce expense management tools
- Ability to serve as a visible front-facing representative of the firm
Job Qualifications
- Prior experience in an administrative office management or receptionist role preferably in a professional services or corporate environment
- Strong organizational skills with the ability to manage multiple tasks and prioritize effectively
- High attention to detail and comfort handling routine processes
- Professional demeanor with excellent interpersonal and communication skills
- Ability to operate independently anticipate needs and proactively resolve issues
- Proficiency with common office tools and systems such as email platforms CRM databases such as Salesforce expense management tools
- Ability to serve as a visible front-facing representative of the firm
Job Duties
- Process and track Chicago office invoices including vendor facilities and ad hoc expenses
- Provide administrative support to the broader administrative team including expense processing Salesforce record maintenance and routine data entry
- Manage the firm’s general email inbox including marketing distributions audit requests and fund-related inquiries ensuring timely acknowledgment tracking and appropriate internal routing
- Establish and manage a centralized company swag inventory process
- Coordinate and triage day-to-day office management requests outside the scope of third-party services including vendor repairs facilities issues temperature requests internal announcements and ad hoc office needs
- Assist with coordination submittal review of small-scale legal contracts
- Maintain office records and support routine office-related tasks
- Provide administrative support including expense reports calendar management travel during Executive Assistant vacations absences peak periods and team transitions to ensure continuity of operations
- Support a Chicago-based employee population of 190 plus by providing professional front-of-house coverage and on-site coordination
- Manage guest registration greeting and on-site logistics for visitors and client meetings
- Serve as an ambassador of the firm to visitors and external stakeholders
- Coordinate incoming deliveries including couriers catering and non-freight elevator items
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Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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