Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $55,000.00 - $65,000.00
Work Schedule
Standard Hours
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Disability insurance
Paid holidays
Paid Time Off
401k
Job Description
Gensler is a global design and architecture firm, renowned for its innovative and impactful approach to creating stunning and functional spaces across various industries. Recognized for blending creativity with functionality, Gensler operates in a dynamic business environment that values collaboration, diversity, and the continuous pursuit of excellence. The company has a well-established presence in numerous major cities worldwide, offering a wide array of design, planning, and consulting services. Gensler's reputation as a leader in architecture and design is built upon its commitment to pushing the boundaries of creativity while delivering best-in-class outcomes for its clients. As an employer, Gensler promotes... Show More
Job Requirements
- 2 - 5 years of relevant experience
- Prior experience in a fast-paced corporate office environment
- Experience in architecture, interior design, engineering, or real estate development is preferred
- Strong organizational skills
- Excellent communication abilities
- Proficiency with Microsoft Office
- Ability to multitask and prioritize
- Physical ability to lift 50 lbs., assistance available for heavier items
Job Qualifications
- 2 - 5 years’ experience in a customer service / concierge / front desk reception role in a busy office environment
- Prior experience in a fast-paced, corporate office setting
- Experience in the Architecture, Interior Design, Engineering, or Real Estate Development industries is a plus
- Prior experience in an administrative, customer service, or receptionist role preferred
- Organized and detail-oriented with the ability to prioritize tasks
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office Suite
- Ability to multitask while remaining detail oriented
- Must be a "People Person" who enjoys assisting others in their work
- Must be able to lift 50 lbs. and with assistance, items weighing more than 50 lbs.
Job Duties
- Meet and greet visitors in a professional, welcoming manner, offer them refreshments, and connect them with their Gensler hosts
- Manage the multi-line phone system, assist callers, and direct them to the proper connection
- Facilitate equipment reservations
- Coordinate incoming and outgoing mail service including creating shipping labels, calling in courier requests, coordinating large deliveries through the building’s dock, and troubleshooting more complex shipment issues as they arise
- Maintain a neat and presentable reception lobby
- Assist with additional administrative support tasks as needed
- Partner with Office Services to ensure conference rooms and meeting spaces are prepped and ready
- Receive catering orders and direct their setup through Office Services
- Proactively ensure that excellent housekeeping standards are maintained
- Communicate regularly with employees requesting meeting services to verify requirements and expedite changes
- Report failed equipment, technology resources, furniture repair items, and other maintenance issues accordingly via internal tenant service request or to the Facilities Manager
- Print and hang signage such as event posters and out of order signs
- Monitor the local Office Services mailbox and respond promptly to inquiries to maintain the overall cleanliness and order/organization of the office space
- Maintain the office seating chart through WISP
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
OysterLink supports hiring across hospitality industries.
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