Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Life insurance
401(k) retirement savings
Paid Time Off
Holidays
career path opportunities
friendly work environment
Job Description
Southwest Shipyard, LP is a reputable company specializing in comprehensive marine services including gas freeing and cleaning, steaming, flaring, barge and boat repair, surface preparation and painting, water treatment, and new construction services. Operating in the commercial and government marine industry, the company boasts four strategically located shipyards in South Texas with direct access to the Gulf of Mexico's deep waters. Known for its commitment to quality, safety, and environmental responsibility, Southwest Shipyard prides itself on its motto 'Faster, Safer, Better,' emphasizing efficiency and excellence in all operations. The workforce is highly experienced and dedicated, supporting the company’s prominent position... Show More
Job Requirements
- High school diploma or equivalent
- 1-3 years receptionist or administrative support experience
- proficiency in Microsoft Office Suite
- strong organizational skills
- ability to work independently
- excellent communication skills
- strong customer service orientation
- ability to maintain confidentiality
- ability to work in team environment
Job Qualifications
- High school diploma or equivalent
- 1-3 years of receptionist or administrative support experience
- proficiency in Microsoft Office Suite (Word, Excel, Outlook, Internet Explorer)
- strong organizational skills
- ability to work independently with minimal supervision
- excellent verbal and written communication skills
- strong customer service orientation
- ability to work effectively in a team environment
- stress management and composure
- communication proficiency
- teamwork
- results-driven focus
- ability to handle sensitive information with discretion and professionalism
Job Duties
- Greeting and assisting visitors, directing them to the appropriate person or department
- answer and transfer incoming calls promptly and courteously
- take and deliver accurate messages as needed
- manage the front desk and serve as the first point of contact
- receive, sort, process, and distribute all incoming and outgoing mail, faxes, and packages
- maintain and manage office supply inventory and mailing supplies, including ordering, stocking, and accurate recordkeeping
- track and document supply usage and mail distribution to support cost control and efficiency
- provide general clerical and administrative support to the President, accounting department and other areas as needed
- ensure reception, lounge, kitchen, and all corporate office common areas are clean, organized, well-stocked, and maintained in a neat and professional manner
- manage and update conference room calendars
- coordinate and schedule meetings as requested
- mail all AP checks weekly as well as weekly AP check run ACHs
- review, verify and post Toolroom inventory tickets
- enter and post all Waterworks and Gas Front invoices
- scan and file all AR invoices weekly received from the Billing and AR Specialist
- maintain confidentiality of company, vendor, and employee information at all times
- perform other duties and assignments as directed by department leadership
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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