Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $20.00 - $24.00
Benefits
401(k) with matching
Medical insurance
Dental Insurance
Vision Insurance
flexible spending accounts
Life insurance
Disability insurance
accident coverage
Paid Time Off
Paid holidays
weekly pay
employee appreciation events
Department outings
wellness programs
Pet insurance
Job Description
HCI Systems is a well-established company known for its commitment to excellence and innovation in providing comprehensive heating, ventilation, and air conditioning (HVAC) solutions. With a reputation for delivering high-quality products and outstanding customer service, HCI Systems has grown steadily, expanding its product lines and markets. This continuous growth has fostered an environment that encourages professional development and offers numerous opportunities for career advancement within the corporate framework. HCI Systems operates with a strong emphasis on teamwork, integrity, and customer satisfaction, making it a respected leader in its industry. The company values its employees and strives to maintain a supportive... Show More
Job Requirements
- High school diploma or equivalent
- Previous experience in receptionist or administrative support roles preferred
- Ability to manage multiple phone lines and perform data entry efficiently
- Strong organizational skills and attention to detail
- Excellent communication and interpersonal skills
- Proficiency in MS Office applications
- Ability to maintain confidentiality and professionalism
- Valid driver's license with clean driving record
- Must pass background check and driving record verification
Job Qualifications
- Excellent attendance and a zero-tolerance policy for unprofessional behavior
- Strong commitment to professionalism attention to detail and delivering exceptional customer service
- Proficient in professional phone etiquette front desk organization and teamwork
- Ability to thrive in a fast-paced environment and a high degree of self-discipline to prioritize tasks effectively to meet deadlines
- Proficiency in MS Office and basic computer skills
- Flexibility to adapt to fluctuating workloads and high call volumes
- Excellent written and verbal communication skills with the ability to handle routine inquiries with clarity and professionalism
- Knowledge of administrative and clerical procedures
- Valid driver's license with a clean driving record
- Applicants must meet requirements in relation to background and driving record
Job Duties
- Effectively manage a high volume of incoming calls utilizing a multi-line phone system demonstrating professionalism at all times
- Provide support as a Receptionist CFO Assistant and Accounting Department Support including accounts receivable daily checks log accounts payable invoice posting downloading organizing invoices matching packing slips payroll data entry archiving and data entry
- Assist in identifying customer needs and administrative duties
- Maintain and renew business licenses and various permits
- Process business license renewals for various cities handling online payments or coordinating payments with accounts payable as needed
- Complete all appropriate company paperwork as required
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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