Job Overview
Employment Type
Part-time
Compensation
Type:
Hourly
Rate:
Range $15.00 - $20.00
Work Schedule
Day Shifts
Fixed Shifts
Benefits
Paid Time Off
Health Insurance
Dental Insurance
Retirement Plan
Employee assistance program
On-the-job training
Professional development opportunities
Job Description
White Oak Manor Charlotte is a well-established healthcare facility dedicated to providing exceptional care and support to its residents. Located in Charlotte, NC, this facility prides itself on maintaining a welcoming and comfortable environment for both residents and staff alike. The organization operates with a commitment to professionalism, compassion, and excellence in all aspects of patient care and administrative functions. The team at White Oak Manor values collaboration and efficiency, ensuring that every member, from healthcare providers to administrative staff, contributes to the smooth operation and positive atmosphere of the facility.
The position available is for a part-time Administrative Assi... Show More
The position available is for a part-time Administrative Assi... Show More
Job Requirements
- High school diploma or equivalent
- previous experience in administrative or receptionist roles preferred
- excellent verbal and written communication skills
- proficiency in computer applications such as Microsoft Office or similar software
- ability to handle multiple tasks and interruptions gracefully
- courteous and professional demeanor
- knowledge of HIPAA regulations and commitment to confidentiality
- ability to work 12-hour shifts during the day
- availability for approximately 75 to 80 hours per pay period
- ability to stand, bend and walk intermittently during the day
Job Qualifications
- A minimum of high school education is essential
- good communication skills with a polite and cooperative manner towards facility staff and visitors
- ability to make independent decisions when circumstances warrant such action
- ability to remain calm during emergency situations
- ability to follow written and oral instructions
- computer skills
- ability to maintain confidentiality of resident and employee information
Job Duties
- Maintain a well-organized office
- answer phone, screen calls and refer to proper person or department
- be professional, courteous and respectful to anyone entering and leaving the facility and when answering the phone
- provide information to visitors, applicants and give facility tours as requested
- maintain postage meter or comparable service with adequate postage and record keeping involved with the meter
- receive mail, sort and route to appropriate departments
- accept packages and deliveries
- prepare outgoing mail and deliver to post office or mailbox in a timely manner
- maintain and stock general office supplies
- order as needed
- maintain photocopy machine supplies
- contact repair person when needed
- collect and process invoices and obtain approval from Administrator to send to Corporate Accounts Payable
- review Disbursement to ensure payment
- perform general typing duties, to include correspondence, minutes of meetings, etc
- take messages as needed for Administrator when unavailable for calls
- may accept new employment applications and forward to the appropriate Supervisor
- screen personal calls for employees by asking if it is an emergency and inform employee if so, otherwise ask caller to call at home or after work
- general computer keying and filing as needed by Administrator
- attend meetings as assigned by the Administrator to take minutes, type and distribute
- follow all established safety procedures and precautions when operating equipment
- attend and participate in educational in-service classes and on-the-job training programs as directed
- maintain confidentiality of all pertinent resident/employee information to assure rights are protected
- create and maintain an atmosphere of warmth, personal interest and positive emphasis, as well as a calm environment throughout the facility
- assist with other duties as assigned
Job Qualifications
Experience
Entry Level (1-2 years)
Job Location
We didn't receive the exact location for this job posting,
please contact the employer.
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