Receptionist

Ontario, CA, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Hourly

Rate:

Range $26.00 - $32.00

Work Schedule

Standard Hours

Benefits

Health Insurance

Paid Time Off

Retirement Plan

Professional Development

Employee assistance program

Paid holidays

wellness programs

Job Description

The hiring establishment is a professional corporate office environment that values an organized, welcoming, and efficient front-office experience. This company operates within sectors such as finance, manufacturing, or corporate services, where smooth daily operations and strong internal communication are essential to maintaining productivity and employee satisfaction. The company prides itself on fostering a positive workplace culture with a focus on professionalism, security, and employee engagement, supported by dedicated administrative staff. The work environment is dynamic and fast-paced, requiring staff who can multitask and handle responsibilities with discretion and care.

The role of Receptionist within this company is crucial... Show More

Job Requirements

High school diploma or equivalent required
minimum of 1-2 years of experience in a receptionist or administrative role
experience in a corporate, finance, or manufacturing office setting preferred
proficiency in Microsoft Office Suite
strong verbal and written communication skills
ability to multitask and prioritize workload effectively
familiarity with Brivo or similar access control/security systems preferred
basic design skills for creating internal content
commitment to confidentiality and professionalism
ability to work in a fast-paced environment

Job Qualifications

High school diploma or equivalent
associate degree preferred
minimum of 1-2 years of experience in a receptionist or administrative role
experience in a corporate, finance, or manufacturing office setting preferred
excellent verbal and written communication skills
professional and welcoming demeanor with strong interpersonal skills
exceptional organizational and time management skills
ability to multitask and prioritize effectively in a fast-paced environment
proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
familiarity with Brivo or similar access control/security systems preferred
basic design skills (e.g., Canva, PowerPoint) for creating flyers and internal content
experience using Viva Engage or similar communication tools preferred
strong attention to detail and accuracy
commitment to maintaining a clean, safe, and professional workspace
ability to maintain confidentiality and handle sensitive information appropriately

Job Duties

Greet and assist all visitors, vendors, and employees in a friendly and professional manner
coordinate with recruiter and HR generalist for NDAs
welcome candidates and coordinate logistics for interviews, ensuring a positive and professional experience
answer, screen, and direct phone calls
manage front desk email correspondence
maintain visitor logs and issue guest or temporary badges while following security protocols
manage the Brivo access control system, including creating, updating, and deactivating employee and visitor badges
oversee conference room scheduling and preparation
ensure rooms are clean, organized, and properly equipped for meetings
coordinate and manage catering orders for internal meetings, trainings, and events
receive, sort, and distribute mail, packages, and deliveries to appropriate departments
create and distribute internal communications such as flyers, posters, and announcements
upload content to office monitors and Viva Engage to support company engagement
assist with submitting and tracking employee reimbursements and other administrative paperwork
maintain a clean, organized, and professional reception area, conference rooms, and common spaces at all times
support internal engagement activities and assist with event logistics
provide administrative support to the Finance, HR, and Operations teams as needed
handle confidential or sensitive information with discretion and professionalism

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

You may be also interested in: