Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $48,600.00 - $63,300.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Employee assistance program
Job Description
Foley & Lardner LLP is a renowned international law firm known for delivering exceptional legal services with a strong commitment to client satisfaction and professional excellence. With a diverse team of over 2,300 professionals, Foley has cultivated a culture that cherishes unique perspectives, experiences, and abilities, empowering employees to grow, excel, and thrive in their careers. The firm places high value on providing its team members with opportunities for development, strong support networks, and a fulfilling work environment where every individual is encouraged to build meaningful relationships and advance their professional goals. Foley's collaborative spirit and dynamic workplace have earned... Show More
Job Requirements
- High school diploma or GED
- Minimum of one year of experience in a receptionist or administrative assistant role
- Experience operating a multi-line telephone
- Basic working knowledge of office equipment and Microsoft Word
- Ability to remain calm and methodical in a fast-paced environment
- Excellent interpersonal and communication skills
- Ability to handle multiple requests simultaneously
- Ability to provide hospitality and customer service
- Ability to participate in office event planning
- Ability to observe and respond to security or emergency situations
Job Qualifications
- High school diploma or GED
- Minimum of one year of experience in a receptionist or administrative assistant role
- Prior law firm or professional services experience preferred
- Experience operating a multi-line telephone and basic working knowledge of office equipment and Microsoft Word
- Highly organized and detail-oriented
- Proactive and result-oriented
- Skilled in coordinating and managing multiple projects, assignments, and priorities simultaneously
- Excellent communication and interpersonal skills
- Work effectively within a team environment
Job Duties
- Greet clients and visitors, inform attorneys and/or staff of their arrival and follow up until the guest has been met and/or directs guest to appropriate meeting room
- Afford hospitality to visitors while in reception area
- Answer incoming calls and give general (non-legal) information to callers, route calls to appropriate individual, transfer calls to other Foley & Lardner offices
- Review and forward messages left in the after-hours voice mail
- Page individuals, as necessary
- Ensure reception and switchboard areas are neat and orderly at all times
- Maintain a general knowledge of the firm, its legal functional areas and know to whom to direct calls within the firm
- Monitor EMS (Event Management System) and review daily reports on conference room schedules
- Order and handle catering for meetings, as needed
- Monitor conference rooms daily to ensure that they are presentable for the day’s meetings
- Manually process same day conference room requests and cancellations. Contact Hospitality, AV, etc., as appropriate
- Assist with office event planning
- Validate clients/guests parking, as appropriate
- Send email to office for management and attorney visitors, as appropriate
- Notify building management of maintenance issues and handle general work orders with the building, as needed
- Participate in and coordinate life safety committee
- Sign receipts and route incoming express deliveries and hand-delivered mail
- Alert Office Services of visitor office setup for upcoming visitors
- Maintain and update visitor office welcome information
- Observe general reception area for security or emergencies
- call appropriate supervisor in difficult situations
- Provide general administrative support for the Dallas office
Job Qualifications
Experience
Entry Level (1-2 years)
Job Location
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