Receptionist

Raleigh, NC, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Salary

Rate:

Exact $41,600.00

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Vision Insurance

401k

short-term disability

long-term disability

Job Description

Aston Carter is a leading global corporate talent solutions provider, known for delivering exceptional recruitment and staffing services across a wide range of professional fields including accounting, finance, human resources, talent acquisition, procurement, supply chain, and administrative roles. With a strong presence spanning the United States, Canada, Asia Pacific, and Europe, Aston Carter supports numerous Fortune 500 companies by extending their capabilities through expert talent acquisition and workforce solutions. As a ClearlyRated Best of Staffing® double diamond winner, Aston Carter prides itself on excellence in client and talent service, making it a highly reputable employer in the staffing industry.

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Job Requirements

Associate's degree or equivalent from a two-year college or technical school
Six months to one year of related experience and/or training
Proficiency in Microsoft Office Suite (Word, Excel), Internet applications
Strong verbal and written communication skills
Ability to read and interpret documents such as safety rules, operating instructions, and procedural manuals
Problem-solving skills
Familiarity with mathematical concepts such as fractions, percentages, ratios, and basic geometry

Job Qualifications

Associate's degree or equivalent from a two-year college or technical school
Six months to one year of related experience and/or training
Proficiency in Microsoft Office Suite (Word, Excel), Internet applications
Strong verbal and written communication skills
Ability to read and interpret documents such as safety rules, operating instructions, and procedural manuals
Problem-solving skills
Familiarity with mathematical concepts such as fractions, percentages, ratios, and basic geometry
Experience with accounts payable and payroll processes
Strong organizational and multitasking abilities
Familiarity with vendor compliance requirements including W-9 forms and Certificates of Insurance
Ability to manage office equipment inventory, leases, and service schedules
Experience in front desk operations including switchboard management and visitor reception
Skilled in handling mail logistics and shipping procedures (UPS, FedEx)
Demonstrated discretion and professionalism in handling confidential information

Job Duties

Answer the switchboard and greet visitors with professionalism and courtesy
Open, stamp, distribute, and copy incoming mail as needed
Prepare and manage outgoing mail, including UPS and FedEx shipments
Maintain job files, purchase orders, and accounts payable (A/P) files, including filing duties
Process accounts payable by matching, processing, coding, and data entry
Prepare A/P checks for mailing and organize A/P invoices for filing after payment
Maintain records of accounts payable and prepare weekly timesheets for payroll processing
Maximize office productivity by utilizing appropriate software applications
Maintain contact with customers and vendors, ensuring smooth communication
Keep accurate records of vendor Form W-9s and Certificates of Insurance
Manage office equipment inventory, leases, and maintenance schedules
Schedule and monitor office janitorial services and maintain adequate supplies
Promote a harmonious and teamwork-oriented atmosphere with coworkers
Research and develop resources to create efficient workflow processes
Type letters, reports, and forms and establish uniform correspondence procedures
Produce regular activity documentation to aid executive decision-making
Perform special projects as directed

Job Qualifications

Experience

Entry Level (1-2 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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