Job Overview
Employment Type
Hourly
Full-time
Part-time
Compensation
Type:
Hourly
Rate:
Range $15.00 - $20.00
Work Schedule
Standard Hours
Benefits
Holiday and paid time off
Medical
Dental
Vision
employer-paid short-term disability
Employer-paid employee basic life and accidental death and dismemberment
Voluntary employee life and accidental death and dismemberment
Voluntary Spousal Life
Voluntary Dependent Life
Hospital Indemnity, Accident and Critical Illness
Commuter and transit account
Healthcare Flexible Spending Account
Dependent Care Flexible Spending Account
Health savings account
401(k) with employer match
employer-paid employee assistance program
Employee Discounts
Job Description
United Site Services (USS) is the industry leader in comprehensive site services, committed to fostering strong partnerships that contribute to the success of customers' projects and events. With a steadfast dedication to excellence in process management and corporate responsibility, USS provides tangible, best-in-class programs that enhance operational efficiency and safety. The company prides itself on a collaborative and diverse workforce that includes field technicians, customer care representatives, sales professionals, and various functional experts, all dedicated to delivering a seamless and reliable experience to clients across numerous industries.
United Site Services thrives on continuous improvement, teamwork, and excellence in ... Show More
United Site Services thrives on continuous improvement, teamwork, and excellence in ... Show More
Job Requirements
- High school diploma
- Minimum two years experience in a receptionist or administrative support role in a professional office setting
- Experience working in a safety-conscious environment preferred
- Proficiency with Microsoft Office Suite
- Familiarity with office equipment and phone systems
- Strong verbal and written communication skills
- Ability to multitask, prioritize work, and meet deadlines
- Professional demeanor and strong interpersonal skills
- Ability to handle confidential information with discretion
- Reliable and detail-oriented
- Ability to stay calm under pressure
Job Qualifications
- High school diploma
- Associate degree or business/administrative training preferred
- Minimum two years experience in a receptionist or administrative support role in a professional office setting
- Experience working in a safety-conscious environment preferred
- Proficiency with Microsoft Office Suite including Outlook, Word, Excel, and Teams
- Familiarity with office equipment and multi-line phone systems
- Excellent verbal and written communication skills
- Strong organizational skills with the ability to multitask, prioritize work, and meet deadlines
- Professional demeanor with strong interpersonal skills
- High level of reliability, discretion, and judgment in handling confidential matters
- Attention to detail and commitment to accuracy
- Demonstrated understanding of general office safety practices and procedures
- Ability to remain calm and courteous under pressure
- Self-starter with a proactive attitude and willingness to support cross-functional teams
Job Duties
- Greet all visitors, vendors, and customers in a professional and courteous manner, ensuring proper sign-in and adherence to visitor safety procedures
- Answer, screen, and route incoming phone calls via a multi-line system
- take detailed messages when appropriate and ensure timely follow-up
- Maintain a clean, orderly, and presentable reception area in alignment with office safety and cleanliness standards
- Sort and distribute incoming mail, packages, and deliveries
- coordinate outgoing mail and courier services
- Schedule and support internal meetings including conference room setup, catering coordination, and visitor preparation
- Support department leaders with light administrative tasks including filing, data entry, formatting documents, and scanning
- Serve as a point of contact for building maintenance requests and facility service vendors
- Conduct regular walk-throughs of office common areas to identify safety concerns and address or escalate accordingly
- Support execution of emergency evacuation procedures, fire drills, and visitor accountability during emergencies
- Ensure compliance with company policies related to office safety, cleanliness, and security access
- Build relationships with internal departments including HR, Operations, and Finance to ensure efficient communication and administrative hand-offs
- Assist with onboarding activities such as welcoming new hires, preparing name badges, and setting up workspace materials
- Maintain up-to-date internal contact lists, emergency call rosters, and site directories
- Champion a positive and professional work environment reflective of USS's core values
- Participate in ongoing administrative training and safety awareness programs
- Perform other duties as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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