Receptionist 3

San Jose, CA, USA|Onsite

Job Overview

Compensation

Hourly

Range $21.00 - $22.00

Work Schedule

Standard Hours

Benefits

Health Insurance

Paid Time Off

flexible schedule

Professional development opportunities

Employee assistance program

Job Description

Our company is a dynamic and fast-paced office environment located in California, recognized for its commitment to excellence and a welcoming workplace culture. We operate within a high-visibility setting where professionalism and efficiency are paramount. Our team values collaboration, discretion, and a proactive approach to daily operations, all of which contribute to maintaining an organized and secure work environment. We are dedicated to supporting our employees, guests, and business partners by providing top-notch administrative and operational support.

We are currently seeking an experienced and service-focused Receptionist to join our team on a contract basis, requiring full onsite attendance. Thi... Show More

Job Requirements

High school diploma or equivalent
Previous receptionist or administrative support experience
Proficiency in Microsoft Office
Strong communication skills
Ability to multitask
Reliable and punctual
Ability to work onsite full-time
Discretion and sound judgment

Job Qualifications

High school diploma or equivalent
Previous experience in a receptionist or administrative support role
Strong communication and interpersonal skills
Proficiency in Microsoft Office Suite
Ability to handle multiple tasks efficiently
Excellent organizational and time management skills
Customer service-oriented mindset

Job Duties

Welcome visitors, employees, candidates, and service providers in a courteous manner and ensure each arrival is handled efficiently and courteously
Oversee front desk activity, keeping the reception and lobby areas organized, presentable, and aligned with workplace and security expectations
Guide guests and staff to the appropriate internal contacts or departments, including workplace support, facilities, human resources, IT, and event teams
Manage visitor check-in activity, support badge distribution and collection, and maintain accurate records to meet site access and security requirements
Communicate messages clearly and route inquiries to the correct team members to support smooth day-to-day operations
Perform administrative support duties such as document organization, filing, spreadsheet updates, scanning, and light data entry
Coordinate workplace service requests by reporting cleaning, maintenance, repair, and restocking needs through established internal processes
Assist with incoming deliveries, packages, and courier drop-offs while partnering with mailroom and workplace teams to ensure proper routing
Collaborate with facilities and workplace operations staff to help maintain a seamless onsite experience and provide cross-coverage for administrative needs when required

Job Criteria

Experience

Expert Level (7+ years)

Job Location

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