Public Safety & Transportation Administrative Assistant & Receptionist | Full-Time | Miami Beach ...
Job Overview
Employment Type
Hourly
Full-time
Compensation
Type:
Hourly
Rate:
Range $22.00 - $24.00
Work Schedule
Flexible
Day Shifts
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Vision Insurance
401(k) savings plan
401(k) matching
Paid Time Off
vacation days
sick days
Holidays
Job Description
Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. The company offers an unmatched, comprehensive solution set for a portfolio of world-class owned venues and a prestigious client roster that includes the most influential and highly attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions worldwide. Oak View Group is dedicated to delivering exceptional experiences through superior venue operations, innovative services, and strategic partnerships that elevate the live event landscape. With its commitment to operational excellence and guest satisfaction, Oak View Group drives growth and success... Show More
Job Requirements
- High school diploma or GED required
- two years of relevant administrative or operational support experience preferred
- demonstrated proficiency with Microsoft Office Suite including Word, Excel, Outlook, PowerPoint, and SharePoint
- valid driver’s license
- ability to multitask and meet deadlines under pressure
- excellent communication and interpersonal skills
- ability to maintain confidentiality
- ability to work flexible hours including weekends and holidays
- professional appearance
- ability to lift or move up to 25 pounds
- able to work onsite at Miami Beach Convention Center
- available to work irregular schedules as needed
Job Qualifications
- High school diploma or GED
- two years of administrative or operational support experience preferably in public safety, security, venue operations, or compliance-driven environment
- knowledge of safety, security, and transportation procedures
- strong organizational and administrative skills
- ability to prepare clear and concise reports and documentation
- proficiency with Microsoft Office Suite
- experience with safety reporting and incident management systems preferred
- excellent communication and interpersonal skills
- ability to maintain confidentiality and sound judgment
- strong analytical and problem-solving skills
- professional appearance
- ability to work independently or as part of a team
- bilingual in English and Spanish preferred
- valid driver’s license
Job Duties
- Answer and route incoming calls
- greet visitors and assist with inquiries
- maintain a professional front desk environment
- process visitor access requests and issue temporary passes
- log guest and vendor activity
- receive, sort, and distribute mail, deliveries, and messages
- assist with scheduling tasks including roster distribution and meeting coordination
- prepare and route correspondence and internal communications
- organize and maintain departmental records and documentation
- ensure proper document formatting and version control
- perform accurate data entry for operational and compliance documents
- assist with maintaining OSHA-required documentation and compliance tracking
- support preparation of operational and safety reports and dashboards
- provide administrative support during major events, drills, and inspections
- assist with procurement and vendor coordination including purchase orders and invoice tracking
- coordinate routine communication with internal departments and external partners
- maintain confidentiality of sensitive records and communications
- perform additional clerical duties as needed
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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