Public Safety & Transportation Administrative Assistant & Receptionist | Full-Time | Miami Beach ...
Job Overview
Employment Type
Hourly
Compensation
Type:
Hourly
Rate:
Range $22.00 - $24.00
Work Schedule
Flexible
Day Shifts
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Vision Insurance
401(k) savings plan
401(k) matching
Paid Time Off
vacation days
Job Description
Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. The company offers an unmatched, 360-degree solution set for a collection of world-class owned venues and serves a client roster that includes some of the most influential and highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions worldwide. Oak View Group is highly regarded for its innovative approach to venue management and commitment to providing exceptional experiences for artists, fans, and corporate clients alike.
The Miami Beach Convention Center (MBCC), a distinguished venue under Oak... Show More
The Miami Beach Convention Center (MBCC), a distinguished venue under Oak... Show More
Job Requirements
- High school diploma or GED
- two years of administrative or office coordination experience
- knowledge of safety, security, and transportation procedures
- proficiency with Microsoft Office Suite
- ability to prepare reports and documentation
- excellent communication skills
- ability to maintain confidentiality
- ability to work under pressure and meet deadlines
- valid driver's license
- ability to occasionally lift up to 25 pounds
- availability to work flexible hours including weekends and holidays
- willingness to work onsite at Miami Beach Convention Center
- professionalism and polished business appearance
Job Qualifications
- High school diploma or GED
- two years of administrative, operational support, or office coordination experience preferably in public safety, security, venue operations, emergency management, transportation operations, or compliance-driven environments
- knowledge of relevant safety, security, and transportation procedures and protocols
- strong organizational and administrative skills
- ability to prepare clear and concise reports, correspondence, and documentation
- skill in use of computerized spreadsheets, databases, and word processing software
- ability to work effectively under pressure and meet multiple deadlines
- excellent communication and interpersonal skills
- ability to maintain confidentiality and demonstrate sound judgment
- strong analytical and problem-solving abilities
- ability to represent the company professionally
- versed in office and administrative procedures and business etiquette
- ability to work independently or collaboratively
- ability to speak fluent English and Spanish preferred
- professional appearance
- demonstrated proficiency with Microsoft Office Suite including Word, Excel, PowerPoint, SharePoint, and Outlook
- familiarity with safety reporting systems, access control, and incident management platforms preferred
- valid driver's license required
Job Duties
- Answer and route incoming calls
- greet visitors
- assist with inquiries
- maintain a professional front desk environment
- process visitor access requests
- issue temporary passes
- log guest/vendor activity
- receive, sort, and distribute mail, deliveries, and messages
- assist with scheduling tasks including roster distribution, meeting coordination, calendar updates, and sign-in/sign-out tracking
- prepare and route correspondence, internal communications, notices, and follow-up reminders
- organize and maintain departmental records including SOPs, post orders, incident logs, access documentation, inspection reports, and training files
- ensure proper document formatting, version control, filing accuracy, and accessibility in SharePoint or designated platforms
- perform accurate data entry for operational, transportation, safety, access, and compliance documentation
- assist with maintaining OSHA-required documentation including inspection records, injury/illness logs, training compliance records, near-miss reports, and corrective action tracking
- support preparation of operational and safety reports, summaries, dashboards, and event-related documentation
- provide administrative support during major events, drills, briefings, and inspections
- assist with procurement and vendor coordination including purchase orders, invoice tracking, vendor record updates, and certificate of insurance collection
- coordinate routine communication with internal departments, external partners, and approved vendors
- maintain confidentiality and handle sensitive records appropriately
- perform additional administrative or clerical duties as required
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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