Public Safety & Transportation Administrative Assistant & Receptionist | Full-Time | Miami Beach ...
Job Overview
Employment Type
Hourly
Full-time
Compensation
Type:
Hourly
Rate:
Range $22.00 - $24.00
Work Schedule
Standard Hours
Flexible
Day Shifts
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Vision Insurance
401(k) savings plan
401(k) matching
Paid Time Off
Job Description
The Miami Beach Convention Center and City Center Campus, including locations such as Collins Canal Park, Rum Room, and Venu, is a prominent public venue dedicated to hosting large-scale events, conventions, and gatherings that serve the community and various stakeholders. As a central hub of activity, this establishment prides itself on operational excellence, public safety, and delivering an exceptional experience to all visitors and participants. Managed by a dedicated team that supports the infrastructure and dynamic operations, the Convention Center is committed to maintaining high standards in public safety, administrative effectiveness, and compliance with relevant regulations. The environment is fast-paced... Show More
Job Requirements
- High school diploma or GED required
- minimum two years of administrative or operational support experience preferably in public safety, security, venue operations or compliance environment
- knowledge in safety, security, and transportation procedures and protocols
- proficiency in Microsoft Office Suite applications and other office equipment
- strong organizational and communication skills
- ability to handle confidential information with discretion
- ability to work flexible hours including evenings, weekends, and holidays
- fluent English required, Spanish preferred
- valid driver’s license
- ability to stand, walk, lift up to 25 pounds
- able to work in person at Miami Beach Convention Center
- professional appearance
- ability to work independently and collaboratively
- competent in data entry and document management
Job Qualifications
- High school diploma or GED
- two years of administrative or operational support experience
- knowledge of safety, security, and transportation procedures
- strong organizational skills
- ability to prepare clear reports and correspondence
- proficiency with spreadsheets, databases, and word processing software
- ability to work under pressure and meet deadlines
- excellent communication and interpersonal skills
- ability to maintain confidentiality
- strong analytical and problem-solving abilities
- professional appearance
- ability to work independently or in a team
- fluency in English and Spanish preferred
- proficiency with Microsoft Office Suite
- experience with safety reporting systems preferred
- valid driver’s license
Job Duties
- Answer and route incoming calls
- greet visitors
- assist with inquiries
- maintain a professional front desk environment
- process visitor access requests
- issue temporary passes
- log guest/vendor activity
- receive, sort, and distribute mail, deliveries, and messages
- assist with scheduling tasks including roster distribution, meeting coordination, calendar updates, and sign-in/sign-out tracking
- prepare and route correspondence, internal communications, and notices
- organize and maintain departmental records including SOPs, post orders, incident logs, and training files
- ensure proper document formatting, version control, filing accuracy, and accessibility in SharePoint
- perform accurate data entry for operational, safety, and compliance documentation
- assist with maintaining OSHA-required documentation
- support preparation of operational and safety reports
- provide administrative support during major events and inspections
- assist with procurement and vendor coordination including purchase orders and invoice tracking
- coordinate routine communication with internal departments and external partners
- maintain confidentiality of sensitive records
- perform additional administrative or clerical duties as required
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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