Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $43,800.00 - $72,900.00
Work Schedule
Flexible
Benefits
Starting from $70k
Work remotely from home
Unlimited PTO
3% match SIMPLE IRA
100% health insurance including fully employer-funded coverage
Job Description
Rankings.io is a dynamic and innovative technology company specializing in delivering top-tier event experiences and live engagements. Known for its commitment to operational excellence and innovative event management solutions, the company is dedicated to creating world-class events such as PIMcon and other unique "City Edition" events that captivate audiences and enhance brand presence. Rankings.io operates in a remote-first environment, embracing flexibility, creativity, and cross-departmental collaboration to bring sophisticated events to life. With a focus on leveraging advanced project management tools and event software, Rankings.io stands out in the event coordination industry by combining technology with unmatched organizational standards and a... Show More
Job Requirements
- 5+ years of experience in event coordination, event project management, or a similar role
- Expert-level proficiency in ClickUp
- Strong organizational, communication, and problem-solving skills
- Ability to thrive in a remote-first environment
- Experience working cross-departmentally or in a high-structure agency or operations environment
- Flexible availability and willingness to travel
Job Qualifications
- 5+ years of experience in event coordination, event project management, or a similar role
- Expert-level proficiency in ClickUp, including building complex task structures, custom fields, dashboards, automations, and workload management
- Strong organizational, communication, and problem-solving skills
- Ability to thrive in a remote-first, fast-paced, high-accountability environment
- Experience working cross-departmentally or in a high-structure agency or operations environment
- Flexible availability and willingness to travel
- Experience supporting senior event leaders or managing large-scale conference operations
- Background in corporate events, trade shows, or experiential marketing
- Experience with event platforms such as Accel, Cvent, Eventbrite, Whova, or similar
- Familiarity with brand standards, creative workflows, or content production
- Experience using Hubspot
Job Duties
- Translate strategic direction from the Director of Events into detailed ClickUp project plans, tasks, dependencies, and timelines
- Maintain ownership of all project documentation, dashboards, and recurring workflows
- Ensure all team members are aligned on deliverables, deadlines, and expectations
- Monitor progress, identify bottlenecks, and surface issues promptly
- Serve as the central operational connector between Leadership, Sales, Marketing, Operations, and Finance
- Manage action-item tracking for all event-related meetings
- Provide frequent, concise updates to the Director of Events
- Assist in managing venue communication, vendor coordination, and logistical planning
- Support the Director of Events in communicating staffing assignments and plans for events
- Manage inventory, shipping, supplies, branded materials, and event asset tracking
- Execute tasks related to registration systems, attendee communication, event app, and customer experience
- Assist in planning and executing PIM and other Rankings.io City Edition events
- Support Rankings.io team in vendor research, quote collection, contract coordination, and pre-event logistical conversations
- Oversee vendor deliverables
- Track expenses, invoices, and budget updates inside ClickUp and shared financial tools
- Maintain records of vendor performance and documentation for future events
- Support the Director of Events during event week by owning specific operational zones such as registration, dinners, backstage, speakers, etc.
- Help coordinate vendor teams, troubleshoot issues, and ensure an elite-level attendee experience
- Demonstrate steady, reliable leadership during high-intensity periods of event execution
- Assist in gathering and archiving KPIs, survey results, feedback, and reporting
- Work with the Director of Events to update SOPs, workflows, and ClickUp templates based on learnings
- Organize and archive event content, photos, videos, and documentation
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
You may be also interested in: