Program Specialist 2 – Conferences, Rentals and Events (C)
Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Exact $42.00
Work Schedule
Standard Hours
Flexible
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Paid holidays
Professional development opportunities
Employee assistance program
Job Description
Shoreline College is a public higher education institution committed to fostering community engagement and providing accessible learning opportunities in the Washington state region. The College emphasizes collaboration, cultural awareness, and inclusive excellence, serving a diverse population of students, faculty, and community members. It offers a wide range of academic programs and community services, positioning itself as a center for growth, innovation, and community partnership. Within this dynamic environment, the Conferences, Rentals and Events department plays a crucial role in promoting the College as a premier venue for hosting an array of events, ranging from community rental functions to large-scale conferences... Show More
Job Requirements
- Bachelor's degree from an accredited institution or equivalent education/experience
- Experience with Microsoft Office applications such as SharePoint, Excel, Outlook, and Word
- Experience with Zoom and other internet applications
- Knowledge of rental management best practices
- Basic accounting skills including QuickBooks or similar software
- Strong organizational and time management skills
- Excellent verbal and written communication skills
- Ability to work evenings and weekends as needed
- Ability to supervise part-time hourly staff
- Ability to work independently and exercise sound judgment
- Commitment to fostering a climate of belonging and inclusivity
- Ability to handle sensitive situations professionally
- Ability to work collaboratively with diverse groups
- Legal authorization to work in the United States
Job Qualifications
- Bachelor's degree from an accredited institution or equivalent education/experience
- Knowledge of Microsoft Office applications such as SharePoint, Excel, Outlook, and Word programs
- Knowledge of Zoom and other internet applications
- Knowledge of best practices in rental management, community awareness, and budgeting
- Knowledge of word processing and spreadsheet software
- Basic accounting skills and knowledge of accounting software programs such as QuickBooks
- Skill in fostering a climate of belonging through awareness and responsiveness
- Skill in time management, organization, and ability to meet competing deadlines/priorities
- Skill in project management and coordination with departments and individuals inside, and outside the college
- Strong customer service skills
- Ability to communicate effectively, both verbally and in writing with individuals inside and/or outside of the College
- Active and attentive listening skills with ability to communicate information clearly and effectively
- Skill in entering and/or retrieving data accurately in computerized record keeping systems
- Skill in handling difficult and sensitive situations, using sound independent judgment within college and legal guidelines
- Skill in writing/editing/proofreading clear and concise materials resulting in effective verbal and written communication with individuals inside and/or outside of the College
- Skill in establishing and maintaining effective working relationships as part of a team and at all organizational levels
- Ability to work with a wide variety group of students, staff, and the public in a friendly, courteous and helpful manner
Job Duties
- Facilitates and coordinates the scheduling of community rental events, conferences and activities held on campus including the completion of rental agreements, space reservations, staff utilized and invoicing for payment
- Respond to and manage incoming rental requests, ensuring alignment with College policies, priorities and availability
- Develop and implement marketing strategies to promote College spaces for events, conferences, and special programs
- Proactively seek out new partnerships and rental opportunities with local organizations, businesses, and community groups
- Responsible for logistics and operations of all contracted events, including supervising, scheduling, and coordinating the work of part-time hourly media technicians, staffing of maintenance/custodial personnel as needed
- Ensure compliance with all State and College regulations, exercising independent judgment to support both institutional and community needs
- Advise internal departments and external clients on space usage policies, procedures, and best practices
- Collaborate extensively with faculty, staff, students, and external agencies to maximize the impact and utilization of College spaces
- Maintain a competitive rental pricing structure, required records, invoicing and collection of funds to maximize rental revenue to the College
- Budgets and coordinating payment to related departments
- Research, compile, review data, and prepare reports and correspondence on rental uses and related activities
- Perform other duties as assigned (of a similar nature or level)
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Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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