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Program Manager and Liaison to University Relations
Job Overview
Employment Type
Full-time
Hourly
Work Schedule
Flexible
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Tuition Assistance
Employee wellness programs
Professional development opportunities
Job Description
Santa Clara University is a private Jesuit university located in California, known for its commitment to fostering a diverse and inclusive educational environment that promotes academic excellence, social justice, and community engagement. As part of its vibrant academic community, the College of Arts and Sciences at Santa Clara University plays a pivotal role in offering a broad range of programs and supporting faculty and students with a mission rooted in Jesuit values and a dedication to creating impactful educational experiences. The university is recognized for its supportive work environment, comprehensive benefits, and a culture that values collaboration, innovation, and service.... Show More
Job Requirements
- Minimum of bachelor's degree
- 0-3 years of administrative experience
- Strong writing and editing skills
- Knowledge of event planning practices
- Ability to manage large-scale event logistics
- Strong organizational and multitasking abilities
- Budget management skills
- Effective interpersonal communication
- Proficiency in Google Suite and Microsoft Office software
- Willingness to learn Workday and CLARA systems
- Ability to handle confidential information
- Flexibility and creativity in problem-solving
- Availability for evening and weekend events
Job Qualifications
- Minimum of bachelor's degree
- 0-3 years of administrative experience
- Higher education experience preferred
- Strong and compelling writing and editing skills
- Knowledge of event planning practices
- Understanding of Jesuit education and Santa Clara University's mission preferred
- Ability to manage logistics and planning for large-scale events
- Strong time management, organizational, and multitasking abilities
- Ability to manage budgets and think creatively
- Effective interpersonal and communication skills
- Proficiency in Google Suite and Microsoft Office
- Willingness to learn Workday and CLARA systems
- Ability to handle confidential information
- Ability to collaborate within diverse teams
- Flexibility and creativity in problem-solving
- Ability to foster a positive and inclusive work environment
- Ability to draft and edit reports
- Strategic thinking regarding donor engagement
- Availability to attend evening and weekend events
Job Duties
- Manage, plan and execute high profile special events designed to build relationships with alumni, donors, experts, and potential supporters and donors
- Collaborate and staff on student-facing and Dean's office events such as Welcome Weekend, Open House, Family Weekend, Preview Day, Convocation, and guest speaker or artist events
- Direct and manage new programs or events in support of the College's Strategic Plan
- Monitor and work within programming and event budgets
- Maintain a database on faculty Convocation and university award winners
- Coordinate, recruit, train, supervise and deploy student ambassadors for College and university events
- Coordinate with faculty committees and manage lecture and fellowship programs including the DeNardo Lecture and Sinatra Visiting Artist events
- Serve as liaison to Alumni Office and Development Office to support College fundraising and community relations
- Draft annual and periodic reports for funders and donors
- Track gifts and donations using CLARA and maintain Master Tracker Google sheet
- Collaborate with marketing and communications teams to promote events and fundraising initiatives
- Draft internal and external donor correspondence
- Develop proposals and letters of inquiry in collaboration with University Relations partners
- Attend evening and weekend events as required
Job Qualifications
Experience
Entry Level (1-2 years)
Job Location
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