Program Coordinator
Job Overview
Employment Type
Hourly
Full-time
Compensation
Type:
Hourly
Rate:
Exact $20.42
Work Schedule
Standard Hours
Benefits
Medical insurance
Dental Insurance
Vision Insurance
short term disability
long term disability
Life insurance
401k plan
Pension Plan
Job Description
The International Foundation of Employee Benefit Plans (IFEBP) is a premier organization dedicated to providing education and research for professionals working with employee benefit plans across North America. As the largest membership organization of its kind in the United States and Canada, the Foundation plays a critical role in enhancing the knowledge and success of benefits professionals. The Foundation prides itself on fostering a family-friendly work environment, surrounded by a beautiful 15-acre wooded campus in the heart of Brookfield, Wisconsin. Employees at the Foundation benefit from a supportive atmosphere that balances meaningful impact with opportunities for international influence. The organization... Show More
Job Requirements
- Advanced administrative skills with at least 3 years experience in an administrative capacity or similar role
- associate’s degree in meeting management, hospitality, business, or related field preferred
- exemplary written and verbal communication skills
- be very organized, detail oriented, attentive to timelines in order to effectively prioritize and execute multiple projects simultaneously in a fast-paced, deadline-driven environment
- demonstrate a strong proficiency of the Microsoft Office suite
- have prior successful experience in accurate database entry (CRM or similar)
- be able to collaborate effectively with cross-functional teams using excellent judgement and diplomacy
- be an excellent individual contributor, as well as a teammate that fosters a cohesive and productive work environment
- be willing and able to work additional overtime hours as needed during peak times
- may occasionally require travel up to 10-15% of the time
- ability to work a hybrid schedule with training fully onsite and then 60/40 hybrid after training
- ability to sit for extended periods, use hands and fingers to handle objects, talk or hear
- occasionally stand, walk, reach, stoop, kneel, or crouch
- able to occasionally lift and/or move up to 10 pounds
- specific vision abilities including close vision and ability to adjust focus
Job Qualifications
- Advanced administrative skills with at least 3 years experience in an administrative capacity or similar role
- associate’s degree in meeting management, hospitality, business, or related field preferred
- exemplary written and verbal communication skills
- strong proficiency with the Microsoft Office suite
- prior successful experience in accurate database entry (CRM or similar)
- ability to collaborate effectively with cross-functional teams using excellent judgement and diplomacy
- excellent individual contributor and team player who fosters a cohesive and productive work environment
- willingness and ability to work additional overtime hours during peak times
Job Duties
- Collaborates with program directors and meeting managers to coordinate and create meeting materials for conferences, courses, contract programs and webcasts
- works collaboratively to support departments including marketing, continuing education (CE), graphics, LLC, and printing to meet the individual requirements of the program while assuring the timelines are maintained for the program
- inputs conference/course details (dates, locations, speakers, titles, etc.) into CRM/UX8, and runs various reports to confirm event details and prepare conference-related attendee materials including brochures, program pages, etc.
- coordinates and schedules internal meetings related to the conferences, courses, contract programs and webcasts
- prepares pre-meeting, tie-down and debrief meeting summaries
- occasionally works with registrants to help them access program materials or answer questions to help them determine if a specific program is appropriate for their needs
- communicates and manages speaker/instructor schedules, biographies, hotel accommodations, travel insurance, PowerPoint presentations, reimbursements, timelines, etc.
- prepares and creates materials and meeting agendas for program planning meetings
- inputs and organizes meeting generated data into reports and summaries for governance committees
- compiles evaluation and attendance data in internal data program and generates internal database reports
- creates and inputs program materials and information into an app for each program
- schedules conference calls for program directors with speakers and panels based on program needs
- critically proofs and reviews marketing materials, emails, brochures, inserts, etc.
- provides administrative and clerical support to program directors as needed
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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