Program and Events Coordinator, Leadership and Character
Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $18.50 - $26.50
Work Schedule
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
Tuition Assistance
Employee wellness programs
Job Description
Wake Forest University is a prestigious private research university known for its commitment to academic excellence and a dynamic campus community. Located in Winston-Salem, North Carolina, the university offers a diverse range of undergraduate, graduate, and professional programs to prepare students for leadership and service in a global society. With a strong focus on innovation, inclusivity, and community engagement, Wake Forest fosters an environment where students, faculty, and staff can thrive and contribute to transformative educational experiences. The university prides itself on its dedication to diversity, equity, and inclusion, ensuring that it remains a welcoming and supportive place for all... Show More
Job Requirements
- College education in a related field or four years of experience in event planning and management
- Two or more years of direct experience with program coordination or event planning
- General knowledge of event planning and management
- Ability to communicate effectively with diverse populations
- Commitment to diversity, equity, and inclusion
- Ability to work independently with minimal supervision
- Creative problem-solving skills
- Ability to be a constructive team member
- Experience navigating complex stakeholder relationships
- Ability to develop collaborative relationships
- Exceptional organizational skills
- Ability to manage and meet deadlines
- Good character and work ethic
- High standards of professionalism
- Proficiency in computer applications
- Experience with graphic design preferred
- Commitment to leadership and character development mission
- Openness to feedback
- Ability to work evenings and weekends
- Ability to perform moderate physical work
- Ability to meet university automobile policy
Job Qualifications
- College education in a related field or equivalent experience
- Two or more years of experience in program coordination or event planning
- Knowledge of program and event planning strategies and resources
- Effective communication skills with diverse populations
- Commitment to diversity, equity, and inclusion
- Ability to work independently
- Creative problem-solving skills
- Team collaboration skills
- Ability to manage complex stakeholder relationships
- Strong organizational and project management skills
- Ability to meet multiple deadlines
- Good character and strong work ethic
- Professionalism in various social contexts
- Proficiency in Word, Excel, Adobe, and Google documents
- Experience with graphic design tools like Photoshop and Canva
- Commitment to program mission
- Openness to feedback and professional growth
- Ability to represent the program and university professionally
- Flexibility to work evenings and weekends
- Ability to perform moderate physical work
- Ability to meet automobile insurance policy requirements
Job Duties
- Lead the planning and coordination of sponsored special events and programs from beginning to end including communication with participants and audiences, menu planning, site selection and reservation, compiling information for event materials, coordinating audio and visual needs, ensuring adequate staffing, security, and coordination of event set-up and break down with vendors
- Share responsibility for programs and events planned and/or supported by the ECI and Program for Leadership and Character including recruitment, promotion, menu planning, rental orders, space reservations, parking, security, and coordination of event set-up/break down with catering/facilities/other vendors
- Assist with coordination and implementation of events and programs in partnership with the Office of University Events and other campus partners
- Generate facilities work orders, transportation and parking requests, security requests, and catering orders for events
- Attend sponsored events and perform duties including facilitating operations, completing basic reporting and follow-up, and ensuring events are executed according to plan
- Ensure settlement of programs and events by submitting invoices, returning rented and borrowed items, completing reporting, and ensuring the event site is appropriately cleaned
- Provide clerical and administrative support such as processing materials, data entry, filing, copying, scanning, and mailings
- Organize travel schedules for event participants including arranging transportation, lodging, and resolving itinerary conflicts
- Work with Communications team to advertise programs effectively
- Provide administrative support for program and event registration possibly using event management online software
- Manage online meetings or conferences held via Zoom or similar
- Supervise student workers, volunteers, and vendors
- Manage event timelines and schedules
- Prepare and manage event and program budgets while tracking expenses
- Submit, track, and approve team, vendor, and associated persons expense reports
- Serve as main contact for vendors, partners, and participants
- Assist international travelers with travel documentation and reimbursement approval
- Keep accurate records of travelers documentation and schedules
- Perform other related duties as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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