Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $38,800.00 - $57,200.00
Work Schedule
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
Employee wellness programs
Flexible work schedule
Job Description
Wake Forest University is a renowned higher education institution committed to fostering academic excellence, leadership development, and character building among its students and community members. Known for its rigorous programs and supportive environment, the university offers a dynamic and inclusive workplace where innovation and collaboration are highly valued. Home to diverse academic and professional programs, Wake Forest encourages its employees to contribute to a mission that intersects education, leadership, and community engagement. As a leading educational institution, Wake Forest supports continual growth and development, emphasizing integrity and professionalism in all its operations.
The Program and Events Coordinator role i... Show More
The Program and Events Coordinator role i... Show More
Job Requirements
- College education in a related field of study or four years of experience in event planning and management
- two or more years of direct experience with program coordination or event planning
- ability to communicate effectively with diverse populations
- commitment to diversity, equity, and inclusion
- ability to work independently with minimal supervision
- problem-solving skills
- teamwork and collaboration ability
- strong organizational skills and attention to detail
- capability to manage multiple deadlines
- good character and judgement
- proficiency in Microsoft Word, Excel, Adobe, and Google documents
- experience with graphic design tools such as Photoshop and Canva
- commitment to university mission
- openness to feedback and professional growth
- ability to work evenings and weekends
- physical ability to exert up to 40 pounds occasionally
- ability to meet university automobile insurance policy
- willingness to perform moderate physical work
Job Qualifications
- College education in a related field or equivalent experience
- two or more years of experience in program coordination or event planning
- knowledge of event management strategies and resources
- effective oral and written communication skills
- commitment to diversity, equity, and inclusion
- ability to work independently and solve problems creatively
- excellent organizational and project management skills
- proficiency in Word, Excel, Adobe, Google Docs
- experience with graphic design software such as Photoshop or Canva
- willingness to work evenings and weekends
- ability to perform moderate physical work
- high professionalism and strong work ethic
- ability to represent the university professionally
Job Duties
- Lead planning and coordination of special events from start to finish
- manage recruitment, promotion, and event logistics including menu planning, rentals, space reservations, parking, and security
- coordinate with campus partners and vendors to implement events
- generate work orders and requests for facilities, transportation, security, and catering
- attend and facilitate events including operations and reporting
- settle programs by processing invoices, returning rented items, and cleaning event sites
- provide clerical and administrative support such as data entry and processing materials
- organize travel schedules and arrangements for event participants
- collaborate with communications team to promote programs
- manage event and program registration possibly using online software
- oversee online meetings and conferences via Zoom or similar platforms
- supervise student workers, volunteers, and vendors
- manage event timelines, schedules, and budgets
- track and approve expense reports from team and vendors
- serve as main contact for vendors, partners, and participants
- assist international travelers with travel documentation and reimbursements
- keep accurate records of travelers documentation and schedules
- perform other related duties as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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