Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Employee Discounts
flexible scheduling
Job Description
Columbus Botanical Garden is a renowned nonprofit organization dedicated to connecting people with nature through a diverse collection of plants and beautifully designed landscapes. Located in Columbus, Ohio, this garden serves as a vibrant community resource that offers educational programs, member events, public exhibitions, and unique outdoor experiences. The garden’s mission emphasizes conservation, education, and inspiration, fostering an appreciation for horticulture while providing an inclusive and welcoming environment for visitors of all ages and backgrounds. As a 501(c)(3) organization, Columbus Botanical Garden thrives on community support and philanthropic contributions, making it a central hub for botanical enthusiasts and nature lovers... Show More
Job Requirements
- Bachelor's degree or equivalent experience
- Experience in event planning or coordination
- Strong written and verbal communication skills
- Ability to handle multiple projects simultaneously
- Proficient with CRM systems and Microsoft Office
- Flexibility to work evenings and weekends as required
- Ability to lift and move event materials
- Valid driver's license
Job Qualifications
- Bachelor's degree or equivalent experience in event management or hospitality
- Proven experience in event coordination or private event planning
- Strong organizational and multitasking skills
- Excellent communication and interpersonal abilities
- Demonstrated sales or marketing experience
- Proficiency in CRM and event management software
- Ability to work collaboratively across multiple departments
- Detail-oriented with an emphasis on operational efficiency
- Adaptable and able to thrive in a fast-paced environment
- Commitment to delivering outstanding guest service and maintaining professional composure under pressure
Job Duties
- Manage the full event lifecycle for private rentals including proposals, contracts, invoicing, scheduling, and compliance
- Maintain and update the CRM with all client communication, event details, and documentation
- Actively contribute to the growth of rental income through supporting and executing targeted marketing strategies, digital content, and outreach materials
- Conduct regular market research and competitive analysis to help position the garden competitively
- Build and maintain vendor relationships including rental providers, caterers, photographers, and event rental companies
- Schedule and oversee support staff for private events such as contracted event coordinators, security, custodial
- Ensure event setup and breakdown including tables, chairs, linens, and decor are executed smoothly and in line with garden standards
- Monitor and support the rental budget including expense tracking, forecasting, and reporting
- Oversee upkeep and light maintenance of the Adams Farmhouse including ordering supplies, coordinating cleaning services, and maintaining presentation standards
- Provide coordination support for garden-hosted events including public and educational programs, member events, and donor receptions
- Collaborate with departments such as Education, Visitor Services, and Development to ensure successful event execution
- Assist with event logistics including layouts, vendor coordination, equipment rentals, material preparation, and setup or breakdown
- Serve as liaison with event vendors managing contracts, communication, and payments as needed
- Prepare collateral materials including marketing as needed
- Close out all events when required
- Ensure adherence to internal policies and procedures for garden-hosted events and maintain a high standard of guest experience
- Coordinate and oversee the setup and breakdown of all departmental meetings ensuring spaces are arranged according to meeting needs
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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