Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $48,600.00 - $70,700.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Paid Time Off
Retirement Plan
Professional Development
hybrid work environment
Job Description
Planetree International is a pioneering organization dedicated to transforming healthcare by promoting person-centered care worldwide. Operating as a nonprofit entity, Planetree partners with healthcare organizations globally to create environments where patient needs and preferences guide all aspects of care. Their mission emphasizes respect, dignity, and compassion in healthcare delivery, focusing on humanizing the patient experience. Planetree International is widely recognized for its development of the Person-Centered Care model and its annual Global Person-Centered Care Forum, a major event that draws healthcare leaders, practitioners, and innovators from across the globe to collaborate, share knowledge, and advance best practices in person-centered healthcare.Show More
Job Requirements
- Bachelor's degree or equivalent experience
- 5+ years of relevant event operations or production management experience
- Proficiency in event management software (Cvent preferred)
- Strong organizational and communication skills
- Ability to manage multiple complex workstreams simultaneously
- Flexibility to travel up to 10%
- Ability to work full-time onsite with hybrid flexibility
- Physical ability to lift/move up to 25 lbs
- Capacity to work extended hours during event periods
- Strong problem-solving skills and attention to detail
Job Qualifications
- 5+ years of experience in event operations, conference services, or large-scale production management
- Strong understanding of AV, staging, room sets, and onsite production workflows
- Demonstrated experience managing vendors, technical partners, and labor teams
- Strong proficiency with event management systems such as Cvent
- Excellent project management, problem-solving, and communication skills
- Ability to work extended hours onsite during events and lift/move materials up to 25 lbs
- Ability to thrive under pressure and troubleshoot issues in real time
- Experience in union labor environments preferred
- Understanding of production equipment including lighting, rigging, and projection preferred
- Experience with exhibitor and sponsor operations preferred
- Experience in healthcare, association, or nonprofit conferences preferred
- CMP, CSEP, PMP, or similar certification preferred
- CAD/floorplan software proficiency preferred
Job Duties
- Lead venue research, venue selection, site visits, and contract negotiations
- Lead hotel sourcing, selection, and contract negotiations including room blocks and attendee accommodations
- Develop and manage master production timelines, run-of-show documents, and operational checklists
- Create and maintain event floorplans and room layouts ensuring compliance with venue, safety, and ADA requirements
- Oversee room sets, staging, signage placement, furniture, exhibitor hall layouts, and technical requirements for sessions
- Manage AV vendor sourcing, selection, and contracting serving as primary contact
- Coordinate speaker-ready rooms, stage rehearsals, cue sheets, teleprompter needs, and manage presentations
- Supervise all general session production elements including stage builds, scenic, and branding
- Coordinate speaker selection, contracting, onboarding, and communications
- Manage exhibitor booth assignments and serve as onsite contact for exhibitors and sponsors
- Collaborate on event promotion and attendee communications
- Oversee onsite registration desk setup and attendee flow
- Serve as liaison with venue, AV/production partners, decorators, labor, and shipping providers
- Recruit, schedule, and supervise event staff and volunteers
- Develop contingency plans for AV failures, venue emergencies, and other disruptions
- Track and reconcile production and labor expenses ensuring budget compliance
- Partner with internal teams to integrate all program and operational needs
- Maintain documentation including SOPs and post-event reports
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
You may be also interested in: