Job Overview
Employment Type
Hourly
Part-time
Compensation
Type:
Hourly
Rate:
Range $19.00 - $21.00
Work Schedule
On-call
Day Shifts
Benefits
Health Insurance
Retirement Plan
Paid Time Off
Professional development opportunities
Flexible Schedule
Life insurance
Employee assistance program
Job Description
Cherry Valley Village Hall, located in the heart of the charming Village of Cherry Valley, Illinois, serves as the central administrative hub for the community. This vibrant local government establishment prides itself on providing outstanding services and fostering a welcoming atmosphere for all residents, visitors, and stakeholders. As a part-time position within the Administration Department, the Front Desk Receptionist plays a pivotal role as the first point of contact and the "face of the Village." The Village emphasizes maintaining a professional, warm, and helpful environment to ensure positive experiences for all who engage with the administration.
The Part-Time Front Desk... Show More
The Part-Time Front Desk... Show More
Job Requirements
- High school diploma or equivalent
- Previous experience in administrative or receptionist roles preferred
- Proficiency in Microsoft Office
- Ability to handle multi-line phone systems
- Strong interpersonal skills
- Ability to work between 10:00 AM and 3:00 PM Monday through Friday
- Availability for occasional evening hours
- Must be or able to become a Notary Public
- Commitment to confidentiality
- Positive and professional demeanor
- Ability to work independently and as part of a team
Job Qualifications
- General knowledge of bookkeeping, recordkeeping, and office management
- Proficiency in Microsoft Office (Word, Excel, Outlook) and QuickBooks
- Excellent communication and customer service skills, with the ability to interact professionally with the public
- Strong organizational skills and attention to detail
- Ability to manage multiple tasks and priorities in a busy office environment
- Must maintain a high level of confidentiality and professionalism
- Must be or be able to become a Notary Public and Deputy Registrar
Job Duties
- Greet and assist visitors, answer incoming calls, and provide general information or direct inquiries to appropriate staff
- Manage pavilion and gazebo rentals, including recording rentals and handling deposits per Village policy
- Receive and sort incoming mail, assist with permit issuance, and support license and fee processing
- Provide notary services and assist with voter registration
- Receive and direct public complaints and inquiries courteously and efficiently
- Support tourism and promotional efforts, including maintaining brochures and lobby materials and assisting with revisions
- Assist with water billing and serve as backup as needed
- Maintain and organize Village records and filing systems
- Serve as Deputy Clerk and Deputy Registrar when required
- Post and distribute meeting agendas and assist in preparing meeting minutes
- Assist the Village Clerk in maintaining and updating Village ordinances and liquor license records
- Perform proofreading of official documents, meeting minutes, and other materials
- Provide administrative support for special projects across departments, including Public Works, Police, and Administration
- Assist with intergovernmental communication and information requests
- Process water payments (Epay, Ipay, and in-person) and assist with related financial tasks
- Serve as backup for Village website updates and maintenance
- Take meeting minutes at evening meetings in the Clerk's absence
- Perform other duties as assigned by the Village Administrator or Village President
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
We didn't receive the exact location for this job posting,
please contact the employer.
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