Job Overview
Employment Type
Hourly
Part-time
Compensation
Type:
Hourly
Rate:
Range $17.00 - $18.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
competitive compensation
Employee assistance program
Professional development opportunities
Job Description
The Archdiocese of Chicago is one of the largest and most influential Catholic jurisdictions in the United States, serving over 2.2 million Catholics across 216 parishes within Cook County and Lake County. Covering a geographic area of approximately 1,411 square miles, the Archdiocese is pastored by Cardinal Blase J. Cupich and employs more than 13,000 individuals across its numerous systems and ministries. These include Catholic Charities, the region's largest nonprofit social service agency, as well as one of the country’s largest seminaries. The Catholic educational system operated by the Archdiocese is one of the largest private school systems in the... Show More
Job Requirements
- High school graduate, GED or equivalent
- associates degree preferred
- minimum of 3 years experience in parish or business office setting or equivalent combination of relevant education and related work experience
- strong demonstrated knowledge of Microsoft Office products
- familiarity with social media platforms and website software
- excellent organizational and time management competencies
- strong verbal and written communications, organizational, multi-tasking and interpersonal skills
- ability to work in team environment and has a service mindset when working with others
- able to identify issues and propose recommendations/solutions
- can be entrusted with highly confidential information
- strong drive to achieve results
- bilingual in English and Spanish, speaking, reading and writing
- demonstrate understanding, respect and support of the Catholic Church teaching, mission and values
Job Qualifications
- High school graduate or equivalent
- associates degree preferred
- minimum of 3 years experience in parish or business office setting or equivalent combination of education and relevant work experience
- strong demonstrated knowledge of Microsoft Office products
- familiarity with social media platforms and website software
- excellent organizational and time management competencies
- strong verbal and written communications skills
- ability to work in a team environment with a service mindset
- ability to identify issues and propose solutions
- able to handle highly confidential information
- strong drive to achieve results
- bilingual in English and Spanish, speaking, reading and writing
- demonstrate understanding and support of Catholic Church teaching, mission and values
Job Duties
- Greet callers and guests, take messages and route calls and parish emails as appropriate
- respond to callers and guests by providing general information and assistance with regards to parish activities and procedures
- provide a high level of hospitality to visitors and meeting attendees
- perform office functions including copying, scanning, faxing, filing mail sorting and scheduling of meetings
- maintain parish files in an orderly and timely fashion
- follow Arch Records Retention guidelines
- record sacramental records and provide copies when requested following Archdiocesan guidelines
- record mass intentions to be celebrated
- receive and record payments for mass intentions, weddings and funerals and votives per Archdiocesan and parish policies
- prepare correspondence and reporting using Microsoft Office and Google Docs programs
- prepare special mailings and other projects
- prepare and manage parish calendar for all parish activities
- order and maintain inventory of office supplies ensuring an adequate supply of forms, paper, sacramental certificates, etc.
- assist with communications including weekend announcements
- assist in planning and executing parish events and meetings as appropriate including assigning and overseeing volunteers
- practice discretion and respect privacy when dealing with personal, sensitive, financial, internal and private matters
- perform other assignments and projects as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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