Job Overview
Compensation
Type:
Hourly
Rate:
Range $18.75 - $26.00
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Flexible spending account
Professional development opportunities
Employee assistance program
Job Description
The Executive Assistant role is a pivotal position within our Parish community, offering key executive-level support to the pastor and ensuring the smooth operation of all administrative and communication functions. Our Parish is a faith-based organization committed to serving its members with devotion, professionalism, and a spirit of hospitality. We operate within a framework that values confidentiality, efficiency, and the seamless coordination of various church activities that engage both parish staff and parishioners alike. The Parish office serves as the central hub where numerous aspects of church life are managed, from scheduling sacred events like Masses and weddings to handling... Show More
Job Requirements
- High school diploma or equivalent
- Proven experience in an executive assistant or administrative support role
- Strong organizational and time management skills
- Ability to manage multiple priorities and meet deadlines
- Proficient in Microsoft Office and online communication platforms
- Excellent verbal and written communication skills
- Ability to maintain confidentiality and handle sensitive information appropriately
- Experience with database management
- Flexibility to work occasional evenings or weekends as needed
Job Qualifications
- Proven experience as an executive assistant or similar administrative role
- Strong organizational and multitasking skills
- Excellent communication and interpersonal abilities
- Proficiency in office software and online platforms
- Familiarity with database management systems
- Ability to handle confidential information with discretion
- Experience in event coordination and program administration
- Knowledge of church or nonprofit office operations is a plus
- High school diploma or equivalent required
- Associate degree or higher preferred
Job Duties
- Schedule Mass intentions, baptisms, weddings, funerals/parlor services/gravesides
- Schedule in-office and out-of-office appointments and meetings
- Prioritize appointments, assess urgency, and ensure preparedness for events
- Coordinate the Parish Master Calendar of Masses, ministry meetings and events
- Manage incoming phone calls and direct appropriately
- Greet visitors
- Handle correspondence from parishioners and ensure responses
- Create and publish Parish Bulletin
- Update website, Facebook page, and parish app
- Maintain parishioner database
- Broadcast announcements
- Disseminate Archdiocesan updates
- Coordinate major social/fundraising events
- Plan and collaborate for small and large events
- Prepare event materials using tools like JotForms
- Organize agendas, minutes, and logistics for councils, committees, and staff meetings
- Organize files, event documentation, and archives
- Collaborate with other staff members including Parish Business Manager
- Handle contribution envelopes and prepare collection bags
- Prepare and file invoices
- Support Archdiocesan financial audit preparations
- Maintain confidentiality with sensitive documents
- Offer process improvements and optimize workflows
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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