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Operations, Events & Volunteer Coordinator
Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $20.25 - $28.75
Work Schedule
Day Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
flexible schedule
Employee Discounts
Job Description
The John Bunker Sands Wetland Center is a dedicated nature center located in Combine, Texas, near Dallas. This center is committed to educating the public about vital environmental topics including water resources, wetlands, and local wildlife, emphasizing the importance of conservation. The Center uses the East Fork Water Reuse Project, a remarkable 2,000-acre wetland area that not only supplies drinking water to residents in the surrounding regions but also serves as a thriving habitat for a wide variety of wildlife. Visitors to the Wetland Center can enjoy a diverse range of educational programs that cater to K-12 students, families, and... Show More
Job Requirements
- College coursework or degree in business administration, nonprofit management, communications, or related field
- 3-5 years of experience in operations, office administration, event coordination, volunteer coordination, or nonprofit administration
- experience coordinating logistics for events and public-facing operations
- experience managing volunteer systems including onboarding and scheduling
- proficiency with Microsoft Office Suite, Google Workspace, POS systems including Square, and database platforms
- valid driver's license and reliable transportation
- strong verbal and written communication skills
- ability to work in a dynamic, onsite environment
- strong organizational and systems-management skills
- knowledge of administrative and basic financial processes
- ability to collaborate effectively with staff, volunteers, vendors, and partners
Job Qualifications
- Strong organizational and systems-management skills
- experience coordinating logistics for events and public-facing operations
- experience managing volunteer systems including onboarding and scheduling
- knowledge of administrative and operational processes including financial tasks
- proficiency with Microsoft Office, Google Workspace, POS systems including Square, and database platforms
- strong verbal and written communication skills
- ability to collaborate effectively with staff, volunteers, vendors, and partners
- comfortable working in a dynamic, onsite environment
- valid driver's license and reliable transportation
- highly organized, detail-oriented, and systems-minded
- calm, adaptable, and solution-oriented
- collaborative team player
- professional, approachable, and confident
- supportive of environmental education and conservation
- college coursework or degree in business administration, nonprofit management, communications, or related field
- 3-5 years of experience in operations, office administration, event or volunteer coordination
- preferred experience in nonprofit, museum, nature center, or public-facing educational organizations
Job Duties
- Ensure the center is open, operational, and visitor-ready during scheduled hours
- coordinate facility readiness, maintenance, and vendor services
- maintain relationships with contractors
- maintain up-to-date emergency procedures, contacts, and documentation
- assess, purchase, and track operational supplies and equipment
- maintain protocols for technology and shared systems
- oversee front desk operations and visitor flow
- maintain nature store operations including inventory and sales reporting
- manage membership systems and records
- maintain accurate master lists of contacts
- maintain secure documentation of system access and passwords
- coordinate logistics for all center events including public programs, rentals, and fundraising
- develop and maintain event timelines and checklists
- coordinate vendors, rentals, permits, and onsite setup/breakdown
- support onsite event execution including occasional evenings
- assist with event logistics for the annual fundraiser and donor events
- manage volunteer and steward onboarding including paperwork and background checks
- maintain volunteer databases, schedules, and hour tracking
- coordinate volunteer assignments
- support volunteer communications and scheduling
- collaborate with staff to prepare volunteers
- process invoices, expense reports, deposits, and reconciliations
- maintain accurate financial records
- prepare monthly credit card and expense reports
- support tracking of restricted funds and documentation
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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