Job Overview
Employment Type
Temporary
Full-time
Compensation
Type:
Hourly
Rate:
Range $19.00 - $27.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Paid Time Off
Job Description
This job opportunity is with a Shared Services business unit located in Winston-Salem, NC, offering a full-time, temporary position with a 6-month contract that has the potential for extension. The role is based in-office and comes with eligibility for benefits, making it an attractive opportunity for candidates seeking a stable interim role with the possibility of continuity. The hiring company is a professional services organization that values operational excellence and smooth business operations across its units. This particular position, the Operations Coordinator, is central to maintaining efficient administrative, facilities, and marketing support to multiple business areas within the company. The... Show More
Job Requirements
- Associate or Bachelor's degree preferred
- 2-3 years of experience in office administration, operations, or real estate support
- Proficient with Microsoft Office
- Basic familiarity with Salesforce or Buildout
- Strong communication skills
- Excellent multitasking and problem-solving abilities
- Highly organized with attention to detail
- Able to manage priorities independently in a fast-paced environment
Job Qualifications
- Associate or Bachelor's degree preferred
- Equivalent experience considered
- 2-3 years of experience in office administration, operations, or real estate support
- Proficient with Microsoft Office
- Basic familiarity with Salesforce or Buildout
- Strong communication skills
- Excellent multitasking and problem-solving abilities
- Highly organized with attention to detail
- Service-oriented mindset
- Able to manage priorities independently in a fast-paced environment
Job Duties
- Serve as the first point of contact for all inbound calls, visitors, and internal office vendors
- Greet and direct visitors, manage parking validations, and maintain a professional front-office presence
- Manage office supplies ordering, mail handling (incoming/outgoing), and café stocking
- Coordinate building and equipment maintenance with property management
- Partner with CreativeIT and office vendors to maintain printers, copiers, and office equipment (toner orders, service tickets, networking/conference equipment)
- Maintain key copies for all Brokerage listings
- Ensure the office is clean, organized, and client-ready at all times
- Provide backup coverage for Operations Managers during absences and workload overflow
- Own brokerage sign ordering and removal through approved vendors
- Assist with marketing materials and campaign list cleanup as directed by Director - Marketing
- Schedule social media posts for publication as directed by Director - Marketing
- Maintain and update the internal comp database with accurate transaction data
- Support data entry and report creation within Salesforce and Buildout as needed
- Support the Controller with invoice tracking and basic collections follow-up
- Order print Mailer campaigns through approved vendors as directed by Operations Managers, and track returned mail via Salesforce to maintain clean data
- Pull sales and lease comps and generate comp reports as directed by Operations Managers
- Manage internal and external event logistics, including conferences and company gatherings as requested
- Perform general tasks including document preparation, scanning, filing, and spreadsheet creation
- Stay informed on brokerage prospecting activity to support phone coverage and client follow-up
- Provide ad-hoc project support as assigned by the Vice President of Operations or Operations Managers
- Coordinate employee onboarding and offboarding - scheduling, technology setup, and related logistics - as directed by the VP of Operations
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
We didn't receive the exact location for this job posting,
please contact the employer.
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