Operations & Events Coordinator (4263C) - 83847
Job Overview
Employment Type
Full-time
Hourly
Compensation
Type:
Hourly
Rate:
Range $33.93 - $37.95
Work Schedule
Standard Hours
Flexible
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Retirement Plan
Paid Time Off
Professional Development
Gym membership
Job Description
The University of California, Berkeley, commonly referred to as UC Berkeley, is a prestigious institution renowned globally for its rigorous academic programs, groundbreaking research, and commitment to social justice and equity. Founded in 1868, Berkeley has a rich history of driving innovation and fostering intellectual growth across a diverse student body, faculty, and staff. The university's culture emphasizes openness, inclusion, and belonging, creating an environment where community members can thrive personally and professionally. UC Berkeley values diversity, equity, and inclusion as core principles, fostering a workplace that actively supports employee growth and development through various resources such as employee resource... Show More
Job Requirements
- bachelor’s degree or equivalent experience
- knowledge of accounts payable and accounts receivable processes
- experience in budget management and reconciliation
- proficient with Excel and Google Suite
- experience in event planning and coordination
- strong communication skills
- ability to multitask and manage time effectively
- availability for occasional evening or weekend work
- customer service orientation
- problem-solving skills
- experience with Zoom
- ability to handle multiple projects simultaneously
Job Qualifications
- knowledge of financial and administrative operations including accounts payable, accounts receivable, and budget reconciliation
- strong project management and problem-solving skills
- customer service skills
- experience with Excel and Google spreadsheets
- experience creating forms using Google Forms
- experience planning and managing diverse events both in person and virtual
- solid verbal and written communication skills
- proficiency with Google Suite and Zoom
- excellent organizational skills and ability to multitask
- ability to work occasional evenings or weekends
- skill in meeting budget and time constraints
- bachelor’s degree or equivalent experience
Job Duties
- create purchase orders and honoraria for outside vendors and contractors
- process invoices and reimbursements through UC Berkeley BearBuy and Reimburse systems
- manage general purchases and reconcile payments by department credit card
- invoice partners and clients for payments due
- track payments and share financial data with director of operations and executive director
- develop, analyze, and maintain operations and event budgets
- prepare operations and event budgets for grant proposals and reports
- assist with organizational budgeting and reconcile expenses with financial reports
- coordinate in-person and virtual events including public and donor events, advisory board meetings, and staff retreats
- identify and contract with event venues and vendors including caterers, A/V technicians, photographers, and equipment rental
- coordinate event speakers for travel arrangements and honoraria
- process event-related payments
- manage event registration and scholarship programs
- handle pre- and post-event communication with participants
- prepare applications for continuing education accreditation
- coordinate on-site event logistics and accessibility needs
- handle customer service and vendor concerns during events
- update events on GGSC webpage
- secure event supplies and maintain inventory
- collect and synthesize feedback to improve events
- secure campus event approvals
- serve as primary contact for event inquiries
- field incoming partnership requests and inquiries
- assist with permissions and invoicing
- direct requests to marketing and editorial staff
- manage speaking requests and invoicing
- oversee general email and voicemail communications and supervise student assistants
- schedule all-staff meetings
- participate in staff meetings and retreat
- maintain and update contacts in CRM system
A simple hiring platform for hospitality businesses.
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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