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Operations and Engagement Coordinator, Dean's Office, College of Engineering and Computer Science...
Job Overview
Employment Type
Full-time
Hourly
Compensation
Hourly
Exact $21.63
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Tuition Assistance
Life insurance
Professional Development
Job Description
The University of Tennessee at Chattanooga (UTC) is a prestigious metropolitan university located in the vibrant city of Chattanooga, Tennessee. Recognized nationally as a model for metropolitan universities, UTC plays a vital role in the educational and economic fabric of the region. The university is renowned for fostering experiential learning opportunities, supported by distinguished teaching scholars across 128 undergraduate and 55 graduate programs that span master’s and doctoral levels. UTC’s deep-rooted connection to Chattanooga—a city celebrated for its downtown revitalization and rich outdoor recreational amenities—positions the university as an essential contributor to workforce development and economic growth at both the... Show More
Job Requirements
- Associate's degree
- Four years of relevant experience
- Ability to work on-site at the University of Tennessee - Chattanooga campus
- Strong organizational skills
- Proficiency in standard computer applications
- Excellent verbal and written communication skills
- Ability to maintain confidentiality
- Ability to manage multiple tasks and prioritize effectively
- Experience in customer service
- Knowledge of event coordination
Job Qualifications
- Associate's degree
- Four years of relevant experience
- Bachelor’s degree preferred
- Knowledge of administrative procedures, office operations, and standard computer applications
- Knowledge of customer service practices and effective front-office operations
- Skill in verbal and written communication to interact effectively with diverse constituents
- Skill in organizing work, managing multiple tasks, and maintaining accurate records
- Skill in gathering and compiling information and preparing reports
- Ability to use discretion and maintain confidentiality when handling sensitive matters
- Ability to problem-solve routine issues and refer nonroutine matters appropriately
- Ability to work effectively with students, staff, faculty, alumni, and community members
- Knowledge of event planning and coordination practices
- Skill in creating promotional materials and supporting outreach initiatives
- Ability to provide work direction to student workers in event or program settings
Job Duties
- Serve as the primary point of contact for visitors, students, faculty, and staff
- Respond to incoming calls, emails, and mail and route inquiries appropriately
- Maintain office supplies and coordinate with vendors as needed
- Assist with scheduling meetings, preparing materials, and supporting college leadership
- Coordinate travel, conference registrations, and expense reports for the Dean and Associate Dean
- Assist with mailings and prepare Dean's List notifications and awards each semester
- Support recordkeeping and preparation needs for external reviews
- Plan and manage day-to-day logistics for CECS events and programs
- Develop event schedules, participant lists, and progress tracking documentation
- Plan and execute advisory board meetings, showcases, recognition ceremonies, and other collegewide events
- Coordinate catering, venue setup, AV needs, communications, and event publicity
- Oversee student workers and volunteers during events
- Monitor event budgets and ensure adherence to fiscal guidelines
- Maintain the Dean's Office kitchen, storage spaces, and conference room
- Collaborate with the College Budget Manager to ensure timely preparation and submission of budget reports
- Serve as the CECS liaison for alumni engagement efforts
- Maintain and update the alumni contact database in partnership with Advancement
- Assist in planning alumni events, networking opportunities, and outreach initiatives
- Support alumni communications, including newsletters, social media posts, and spotlight features
- Collect and analyze data on alumni engagement, events, and office activities
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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