Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $55,000.00 - $60,000.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Equal opportunity employer
Job Description
XSTAR Aviation is a distinguished company operating within the aviation sector, recognized for its commitment to providing exceptional flight operations support. Specializing in ensuring safe, efficient, and accountable aviation activities, XSTAR Aviation serves a variety of clients including military and government entities. The company places a strong emphasis on disciplined scheduling, coordination, and records management to maintain the highest standards of operational efficiency. Known for fostering a structured and professional work environment, XSTAR Aviation values precision, reliability, and teamwork among its staff to support complex flight operations. The organization operates at forward locations, including Abilene, Texas, and Rapid City, South... Show More
Job Requirements
- Minimum of 2 years experience in an administrative, operations support, or office coordination role
- Strong organizational and time-management skills
- Experience managing calendars and schedules for multiple stakeholders
- Proficiency with Microsoft Office / Microsoft 365 (Outlook, Excel, Teams, SharePoint)
- Ability to work on-site in a structured, operational environment
- High attention to detail, reliability, and follow-through
- U.S. citizen
- Secret clearance mandatory
- Top Secret clearance preferred
Job Qualifications
- Minimum of 2 years experience in an administrative, operations support, or office coordination role
- Strong organizational and time-management skills
- Experience managing calendars and schedules for multiple stakeholders
- Proficiency with Microsoft Office / Microsoft 365 (Outlook, Excel, Teams, SharePoint)
- Ability to work on-site in a structured, operational environment
- High attention to detail, reliability, and follow-through
- Experience in aviation, military, or government-adjacent environments
- Familiarity with travel coordination and purchase request workflows
- Experience managing records, inventories, or equipment accountability
- Demonstrated professionalism and discretion when supporting leadership
Job Duties
- Maintain the site master calendar for meetings, events, and operational activities
- Coordinate on-site meetings including schedule deconfliction, space reservation, and notifications
- Coordinate with U.S. Air Force counterparts for company participation on installation
- Manage calendars for senior off-site leaders and internal corporate meetings
- Support meeting preparation, note-taking, and post-meeting action tracking
- Coordinate and execute travel arrangements and manage logistics for group travel
- Serve as site files and records manager, maintain organized digital and physical records
- Track and manage issued equipment, warranties, and service documentation
- Process invoices, purchase requests, and assist with budget tracking and reconciliation
- Provide telephone and receptionist services and manage office supply procurement
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Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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