Operations Administrative Coordinator
Job Overview
Employment Type
Hourly
Part-time
Compensation
Type:
Hourly
Rate:
Exact $21.00
Work Schedule
Standard Hours
Flexible
Weekend Shifts
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Life insurance
short-term disability insurance
long-term disability insurance
Employee assistance program
401k plan
Professional development opportunities
Discretionary bonuses
Event merchandise
Job Description
Chicago Event Management (CEM) is a distinguished event production company rooted in the vibrant city of Chicago. Established in 1996, CEM has built a reputation not only as a leader in event production but also as a connector of communities through the events it produces. The company prides itself on sharing best practices, leveraging past learnings to continuously innovate and create unforgettable experiences for its clients and attendees. Beyond event coordination, CEM fosters long-lasting relationships that inspire new ideas and enhance the endurance sports industry, a niche where it has become especially prominent. With years of experience and a commitment... Show More
Job Requirements
- Strong organizational skills with ability to multi-task
- excellent written and verbal communication skills
- strong problem-solving skills
- process-oriented and detail-driven
- proven ability to build consensus and work effectively in a team
- strong computer skills including Microsoft Office and Google Suite
- experience with project management
- experience working on event sites a plus
- strong work ethic and integrity
- ability to work non-traditional hours
- minimum one year experience in relevant fields
- high school diploma or equivalent
- willingness to work nights, weekends, and during company events
Job Qualifications
- Minimum one year of experience with office management, administrative support, or project management
- high school diploma or equivalent, college degree preferred
- strong organizational skills
- excellent written and verbal communication skills
- strong problem-solving abilities
- process-oriented with attention to detail
- ability to work effectively within a team
- proficiency in Microsoft Office Suite and Google Suite
- experience with project management software
- experience working on an event site or similar environment a strong plus
- strong work ethic and accountability
- ability to work nights, weekends, and non-traditional hours as required
Job Duties
- Organize department meetings including scheduling, invitations, and documentation
- manage warehouse office operations including scheduling, invoicing, and supply maintenance
- support planning and coordination of department events such as staff training and appreciation parties
- manage administration of internal fleet vehicles including maintenance schedules and licensing
- maintain vendor pipeline tracker and support vendor communication
- assist with project management tools setup and use
- prepare and review vendor orders, permits, and payment requisitions
- print and organize event site documents
- create and edit presentations and event materials
- input event staff details into operations systems
- coordinate resource requests for staff and vendors
- provide communication and support to operations staff and vendors
- support development of department timelines and task management
- plan event site workspaces and support on-site operations
- manage operations trailer workspace and resources on event sites
- assist Sr. Director of Operations with timeline and task management
- lead or assist with special projects
- provide daily administrative support including scheduling, expense processing, and travel coordination
- complete permitting processes with various city agencies
- manage permit task assignment and compliance
- maintain historical permit records
- coordinate permit payments with finance
- attend pre- and post-event agency walkthroughs
- perform other assigned duties
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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