Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Flexible Schedule
Quarterly remote meetings
Job Description
Our establishment is a respected provider of caregiving and administrative services, dedicated to fostering a positive environment for both clients and staff. We operate with a commitment to professionalism, efficiency, and compassionate service, ensuring that every interaction within our organization reflects our core values. As a company that values strong communication and meticulous organizational practices, we strive to maintain a welcoming, well-managed office atmosphere. We emphasize a team-oriented approach while also encouraging independence and responsibility in daily tasks.
The Office Manager/Receptionist position is a dual role designed to be the cornerstone of our office operations. This position offers a... Show More
The Office Manager/Receptionist position is a dual role designed to be the cornerstone of our office operations. This position offers a... Show More
Job Requirements
- Minimum three years previous experience as a receptionist, secretary, customer service representative or similar
- high school diploma or equivalent
- proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Publisher)
- experienced using standard office equipment (fax, copier, computer, phone)
- ability to maintain confidentiality when handling sensitive information
- effective multi-tasking and organizational skills
- reliable transportation
- must have up-to-date physical, TB test, background check and drug test or be willing to undergo each
- strong communication skills
- excellent customer service skills
Job Qualifications
- Minimum three years previous experience as a receptionist, secretary, customer service representative or similar
- high school diploma or equivalent
- associates degree or relevant certification is a plus
- strong verbal and written communication skills
- bilingual English/Spanish a plus
- proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Publisher)
- experienced utilizing standard office equipment (fax, copier, computer, phone)
- ability to maintain confidentiality handling sensitive information with discretion
- multi-tasker with the ability to effectively organize and prioritize tasks
- team player who can also work independently
- maintains a neat and professional appearance
- adjusts to changes and challenges in a fast pace environment
- attention to detail with problem solving abilities
- excellent time management skills
- reliable transportation a must
- up-to-date physical, TB test, background check and drug test or willing to undergo each
- excellent customer service skills
Job Duties
- Greet and welcome visitors, clients and staff members in a kind and professional manner
- answer, screen and forward incoming phone calls to appropriate staff members and take messages when necessary
- schedule and coordinate meetings and appointments when needed
- manage and maintain reception area to ensure a clean, welcoming and professional environment
- provide general administrative support including but not limited to data entry, filing, office supply management maintenance
- maintain a neat and professional appearance
- operate office equipment to include but not limited to phones, fax, copier, printers, computer
- prioritization of tasks given
- make copies, file documents and perform any other office tasks as assigned
- oversee daily office operations, including supplies, filing systems, and equipment
- supervise and support clerical/administrative staff as assigned
- maintain accurate records, forms, and client/caregiver files in compliance with state and agency requirements
- coordinate scheduling needs between caregivers and clients when required
- assist with onboarding, orientation, and general HR/administrative support
- demonstrate proficiency with Microsoft Office Suite (Word, Excel, Outlook) and office management software
- maintain a professional, positive, and welcoming demeanor
- apply strong problem-solving skills and work independently
- handle sensitive and confidential information with discretion
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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