Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $50,275.00 - $65,358.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Retirement Plan
Paid Time Off
Life insurance
long term disability
Job Description
The City of Bloomington, located in Indiana, operates various municipal departments focused on serving the community's needs. One prominent department is the Community & Family Resources Department, an integral part of the city's efforts to provide essential social services and resources to residents. As part of the city's administrative operations, this department facilitates community programs, coordinates family services, and supports the well-being and development of the local population. The City of Bloomington is committed to inclusivity and equal opportunity employment, ensuring a supportive and cooperative workplace for all individuals regardless of race, gender, or other protected characteristics. Bloomington City Hall... Show More
Job Requirements
- Minimum of a high school education plus limited training in office management or equivalent knowledge, skills, ability or experience
- Minimum experience equivalent to three years in office management
- Graphic design experience or training preferred
- Ability to plan and schedule a wide variety of complicated tasks including management of inquiries and projects simultaneously
- Knowledge of standard office procedures and ability to use computer including Microsoft Word, Excel, Google Docs, Sheets and databases
- General knowledge of computer hardware and software applications and technical expertise to provide basic troubleshooting and training assistance
Job Qualifications
- High school education or equivalent
- Minimum of three years experience in office management or equivalent knowledge, skills, and ability
- Ability to plan and schedule a wide variety of complicated tasks including management of inquiries and projects simultaneously
- Knowledge of standard office procedures and computer proficiency including Microsoft Word, Excel, Google Docs, Sheets, and databases
- General knowledge of computer hardware and software applications
- Technical expertise to provide basic troubleshooting and training assistance
- Graphic design experience or training preferred
Job Duties
- Greets visitors and responds to in-person and telephone inquiries from the public and other city staff regarding CFRD programs and services
- Refers visitors or callers to appropriate staff or city department as necessary
- Coordinates the scheduling and installation of the City Hall display case for internal and external use
- Serves as the primary financial secretary for the department coordinating purchasing, entering claims information in financial system, making payments via purchase order, reconciling monthly statements and training and assisting CFRD staff on related processes
- Coordinates new staff and intern orientation and provides training on front desk procedures
- Provides administrative and clerical support to department staff including coordinating bulk mailings, drafting documents, and assisting with event registrations
- Maintains and organizes department supplies, collects and distributes mail, and schedules rooms for events including staff meetings and CFRD commission meetings
- Provides troubleshooting for computer software and hardware issues and works with ITS to repair or order equipment and software
- Maintains updated knowledge of social service agencies and keeps brochures and materials organized and updated in the reception area
- Takes all reasonable steps to maintain a safe work environment
- Provides program support to division directors as needed
- Attends meetings and trainings for professional development
- Maintains departmental event calendars and staff vacation schedules
- Reviews departmental payroll
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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