Office Manager / Receptionist

Austin, TX, USA|Onsite

Job Overview

Compensation

Type:

Hourly

Rate:

Range $16.00 - $22.00

Work Schedule

Standard Hours

Benefits

Medical insurance

Dental Insurance

Vision Insurance

Life insurance

Disability insurance

401k plan

Employee Stock Purchase Program

Job Description

Apex Systems is a renowned worldwide IT services company that provides exceptional technology solutions to thousands of clients globally. Founded on principles that value innovation, collaboration, and continuous learning, Apex Systems has established itself as a leader in the IT staffing and consulting industry. With a strong commitment to excellence, Apex has earned numerous awards such as ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work recognition in the United Kingdom and Mexico. Apex provides a dynamic and supportive work environment where employees are encouraged to grow professionally and personally.

Currently, Ap... Show More

Job Requirements

Maintains a professional demeanor at all times
Ability to multitask and quickly adapt in a fast-paced environment
Maintains confidential information
Normally receives general instructions on routine work and detailed instructions on new assignments
Works well as a team member, sharing responsibilities for tasks and objectives
Participate in team meetings and contribute ideas as appropriate
Build stable internal and, as required and external working relationships
Works on routine assignments required limited judgment
Follows standard procedures in written direction to accomplish assigned tasks
Refers unexpected or difficult questions to higher levels

Job Qualifications

Experience using Microsoft Office products including Word, Excel, PowerPoint, Outlook, and SharePoint
Familiarity with office equipment such as copier, fax machines, shipping and receiving tools
Ability to learn various departmental processes and procedures including expense processing and document preparation
Strong communication and interpersonal skills
Proven ability to manage multiple tasks efficiently in a fast-paced environment
Excellent organizational and multitasking skills
Experience providing administrative support to leadership teams
Ability to handle confidential information with professionalism
Demonstrated ability to work well in a team environment
Basic problem-solving skills to refer complex issues appropriately

Job Duties

Provide administrative support for designated leader team
Greet visitors, maintain visitor logs, and issue visitor passes
Receive incoming calls, route calls to appropriate contacts and take/relay messages
Manage high-volume telephone traffic via multi line phone system
Coordinate visitor traffic in accordance with central securities guidelines
Receive and log incoming packages
Receive messenger and courier deliveries and notify mail room and or appropriate team members
Update/maintain contacts and additional online lists for Security and Team Members
Provide backup support for other office team responsibilities including intra-office relocations and workspace arrangements
Ensure office equipment and supplies are properly ordered, stocked, maintained and replaced as necessary
Make sure kitchens are stocked with supplies
Maintain office equipment and supplies such as printers, ink, toner, paper
Order and maintain inventory of office and coffee supplies
Correspond with building maintenance and vendors for repairs and other requests
Ensure facilities upkeep and work with facilities team to address/resolve repairs and other requests

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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