Office Manager

Galveston, TX, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Salary

Rate:

Range $34,200.00 - $50,500.00

Work Schedule

Standard Hours

Benefits

competitive compensation

weekly pay

Career advancement opportunities

healthcare

Dental

Vision

Life insurance

Paid Time Off

Holidays

short-term disability

long-term disability

401(k) company match

Mentorship and training

collaborative culture

Job Description

Impact Fire Services, established in 2009, is a leading fire protection and life safety company committed to providing superior customer service and technical expertise. Founded by a group of experienced industry professionals, the company has developed long-standing relationships with prominent businesses across multiple sectors, including retail, healthcare, education, and restaurants. With more than 1,100 employees and over 30 district offices spread throughout the United States, Impact Fire Services operates as a full-service provider offering installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Many of the team members carry NICET and manufacturer certifications in leading industry brands, highlighting the... Show More

Job Requirements

3 to 5 years of office administrative and management experience
Prior supervisory experience
Current use of MS Office Suite including Word and Excel in a proficient manner
Detail oriented and comfortable working in a fast-paced office environment
Exceptional communication skills
Superior organization skills and dedication to completing projects in a timely manner

Job Qualifications

3 to 5 years of office administrative and management experience
Prior supervisory experience
Current use of MS Office Suite including Word and Excel in a proficient manner
Exceptional communication skills
Superior organization skills and dedication to completing projects in a timely manner
Customer service providing helpful courteous accessible responsive and knowledgeable support to staff clients and others
Strong interpersonal and communication skills
Detail oriented with a high degree of accuracy when performing data entry

Job Duties

Manage workflow ensuring that deadlines are met and work is completed correctly
Implement programs as directed by management and see the programs through to completion
Generate memos emails and reports when appropriate
Respond to questions and requests for information
Answer incoming calls and assume receptionist duties
Oversee all office billing and contract set-up
Lead job cost and ticket costing efforts as it pertains to all billing
Coordinate collections for district accounts receivable and coordinate with district collectors if applicable
Deposit local checks and participate on collections calls with finance team
Manage accounts payable portal and escalate any exceptions with district manager
Manage office petty cash and check register
Monitor American Express report management
Post service trade time into GP review timesheets in DayForce app and escalate any issues and send to district manager for approval
Coordinate with HR on all new hires and terminations including onboarding offboarding in payroll benefits with IT for systems set-up and with safety for OSHA requirements
Notify Nuvo Solutions for cell phones and iPads for district technicians and coordinate with IT on any systems issues or needs
Maintain district office and technician licensing
Oversee administrative staff including billers collectors receptionist etc
Coordinate fleet management needs including vehicle orders wrapping repairs and maintenance with fleet manager
Liaise with safety team to ensure OSHA training and office safety requirements are met

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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