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Event Coordinator in Chattanooga

Office Coordinator, Dean's Office, College of Engineering and Computer Science

The University of Tennessee logo

The University of Tennessee

Office Coordinator, Dean's Office, College of Engineering and Computer Science

Chattanooga, TN, USA|Onsite

Job Overview

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Employment Type

Full-time
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Compensation

Type:
Salary
Rate:
Exact $45,000.00
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Work Schedule

Standard Hours
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Benefits

Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
Employee wellness programs
Tuition Assistance

Job Description

The University of Tennessee at Chattanooga (UTC) is situated in the heart of one of Tennessee's most vibrant and dynamic cities. Recognized nationally as a model metropolitan university, UTC has established itself as a leader in higher education by fostering strong partnerships throughout the region and offering a diverse range of academic programs. With 128 undergraduate degree programs and 55 graduate programs spanning master’s and doctoral levels, UTC provides an experiential learning environment where outstanding teaching scholars inspire students to thrive and innovate.

UTC is a pivotal institution in Chattanooga, known for its downtown redevelopment and abundant outdoor recreational oppor... Show More

Job Requirements

  • High school diploma or GED
  • Four years of relevant experience
  • Ability to work on-site at UTC campus in Chattanooga
  • Strong organizational and communication skills
  • Proficiency with MS Office Suite
  • Ability to manage confidential information
  • Commitment to providing exceptional customer service

Job Qualifications

  • High school diploma or GED
  • Four years of relevant experience
  • Strong computer skills including MS Office Suite and university systems
  • Excellent customer service and communication skills
  • Ability to organize, prioritize, and manage multiple tasks
  • Problem-solving skills and attention to detail
  • Ability to work effectively with various groups and maintain confidentiality

Job Duties

  • Serve as the first point of contact for the Dean's Office: greet visitors, answer phones, and respond to email inquiries
  • Manage CECS and CECS Graduate email accounts, ensuring timely and accurate responses
  • Handle confidential and time-sensitive materials with discretion
  • Maintain calendars, schedule meetings, and prepare materials
  • Record and distribute meeting minutes
  • Coordinate and process travel arrangements, itineraries, and expense reports
  • Prepare and process contracts in the ESM system
  • Assist with purchasing, reimbursements, and invoice processing in DASH
  • Maintain office supply inventory and manage event orders and catering
  • Track and compile data
  • prepare reports as requested
  • Oversee CECS scholarship processes, including tracking applications and coordinating committee communications
  • Assist with special events, banquets, and candidate visits, including logistics and setup

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

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