Job Overview
Employment Type
Hourly
Compensation
Type:
Hourly
Rate:
Range $23.00 - $25.00
Work Schedule
Standard Hours
Flexible
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Flexible Schedule
Employee assistance program
Job Description
Northeast Wisconsin Technical College (NWTC) is a nationally recognized and locally trusted educational institution dedicated to advancing the success of all students and contributing to the economic vitality of the communities it serves. Through a strong commitment to providing access, high-quality education, and strategic partnerships, NWTC plays a pivotal role in shaping a skilled workforce and fostering community development across Northeast Wisconsin. As a comprehensive technical college, NWTC offers a range of programs designed to meet the educational needs of a diverse population, emphasizing innovation, inclusivity, and student-centered support to help individuals achieve their academic and career goals.
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Job Requirements
- Associates degree
- 2-3 years administrative experience
- Excellent written and oral communication skills
- Professional and ethical conduct with confidentiality
- Ability to work effectively under pressure and adapt to priorities
- Dependable, punctual, and independent work
- Proficiency in Microsoft Office Suite
- Experience with donor CRM software
- Ability to support student recruitment, retention, and success
- Ability to work collaboratively across differences
- Ability to sit for extended periods
- Ability to move around campus
- Manual dexterity with office equipment
- Ability to read and communicate effectively
- Capability to lift materials up to 25 pounds
Job Qualifications
- Associates degree
- 2-3 years administrative experience
- Excellent written and oral communication skills
- Professional and ethical conduct with high confidentiality
- Ability to work effectively under pressure and adapt to changing priorities
- Dependable, punctual, and able to work independently
- Proficient in Microsoft Office Suite
- Experience with donor CRM such as Raiser's Edge
- Ability to support student success initiatives
- Ability to demonstrate behaviors that support college values
- Ability to work effectively with diverse backgrounds and experiences
Job Duties
- Provide administrative support for the Executive Director and College Advancement team
- Function as backup support for other team positions including accounting, alumni, fundraising, and scholarships by maintaining up-to-date knowledge
- Responsible for mass mailings, publications, filing, copying, record keeping, sorting and distributing mail, maintaining copy machine, and managing office supply inventory
- Maintain confidential files and records of donor and departmental information
- Coordinate and prepare board-related documents, reports, and correspondence for meetings
- Prepare meeting minutes for staff and board committee meetings
- Record and process forms related to gifts made in person and online including special appeals and fundraising events
- Coordinate travel arrangements for the Executive Director including registrations, transportation, and lodging
- Reconcile and process expense reports, payment authorizations, and pro-card purchases
- Adhere to college policies related to purchasing, fleet vehicle usage, expense reimbursements, pro-card usage, special rates, and tax-exempt discounts
- Provide logistics support for Foundation and Alumni events including venue booking, catering, attendance tracking, and materials preparation
- Responsible for data entry in multiple databases and other data collection sources
- Generate weekly stewardship mailings including tax receipts, acknowledgement letters, and sponsorship correspondence
- Collect, compile, and prepare materials, statistics, and documents for planning and reporting needs
- Assist in preparation of documents and communications
- Independently create and prepare reports, documents, and communications
- Maintain compliance of record retention
- Provide excellent customer service to stakeholders and donors
- Accurately answer questions regarding scholarship awards, disbursements, application support, and donor inquiries
- Greet customers in person or via phone and email
- Contribute to a culture of professionalism, innovation, and shared success
- Prioritize tasks to meet deadlines in a fast-paced environment
- Anticipate needs and resolve conflicts
- Organize workflow, processes, and project completion for advancement
- Perform other duties as assigned by the Executive Director
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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