Office Coordinator

Shreveport, LA, USA|Onsite

Job Overview

Compensation

Type:

Hourly

Rate:

Range $14.50 - $19.50

Work Schedule

Standard Hours

Benefits

Health Insurance

Paid Time Off

Retirement Plan

Professional Development

Paid holidays

Employee assistance program

flexible scheduling

Job Description

Easterseals Louisiana is a renowned nonprofit organization dedicated to providing comprehensive services and support to individuals with disabilities and their families. With a longstanding commitment to improving the quality of life for their clients, they offer a wide range of programs tailored to meet diverse needs, fostering independence, dignity, and inclusion within the community. Easterseals Louisiana is known for its compassionate, client-centered approach and for employing a professional team that shares a dedication to care, respect, and empowerment.

The Program Assistant role at Easterseals Louisiana is a pivotal position within the organization’s operational framework. This full-time job is cr... Show More

Job Requirements

High school diploma or equivalent
Ability to operate a computer and perform data entry
Strong communication skills both oral and written
Ability to multi-task and prioritize work
Ability to maintain confidentiality
Ability to move independently or with reasonable accommodation within facility and community
Must have a vehicle available
Ability to lift and/or move lightweight items
Ability to work in an office setting with quiet to moderate noise levels

Job Qualifications

Must have a high school diploma or equivalent
Desktop computer skills including internet, Microsoft 365, and Excel
Ability to perform essential duties satisfactorily
Strong oral and written communication skills
Ability to multi-task and coordinate efforts with programs
Problem-solving and decision-making abilities
Able to establish rapport and work cooperatively with staff and supervisors

Job Duties

Answer a high volume of incoming telephone calls daily, route calls to appropriate staff and/or take and distribute detailed messages to staff as needed
Assist Program Director with processing and submission of bi-monthly payroll
Handle new hire personal and payroll forms and maintain personal files
Assist Program Director with maintaining and updating weekly Caseload Size and Status Report
Prepare and handle mail-outs of Quality Assurance/Consumer Satisfaction surveys quarterly in accordance with Quality Assurance Manual requirements
Process incoming and outgoing mail: receive, open, and date stamp incoming mail and distribute to appropriate staff
Process and apply appropriate postage for delivery of outgoing mail to the Post Office that day
Assist Project Director in maintaining the On-Call Schedule and notification to company’s Answering services
Enter daily log of absences in calendar and logbook
Responsible for locking and unlocking office doors for daily business
Greet and assist all visitors to the office while maintaining confidentiality
Monitor status of office supplies and place supply order as needed
Check faxes regularly for processing and distribution to appropriate staff
report repairs and follow up
Assist with maintenance of copy and fax machine (re-supply paper/toner, etc.)
Data entry into computer system daily, create and produce reports as requested by Program Director and Supervisors
Maintain tracking charts to ensure timely processing and submission of data to appropriate staff
Create, change, and monitor documents as directed for each program
Track information needed by Directors on a day-to-day basis
Assure all clients, family, and other support givers are treated with respect and dignity and ensure that their rights are preserved
Provide support to Program Director and other staff as directed

Job Qualifications

Experience

Entry Level (1-2 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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