Job Overview
Employment Type
Temporary
Full-time
Compensation
Type:
Hourly
Rate:
Exact $33.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Paid Time Off
Professional development opportunities
team events
remote work flexibility
Retirement Plan
Commuter Benefits
Job Description
HireArt is collaborating with a fast-growing financial software startup to find a dedicated and professional Office Coordinator. This startup is recognized for its dynamic environment and innovative approach to financial software solutions, providing a collaborative workspace where employee experience is a priority. As an Office Coordinator, you will be integral to maintaining a smooth-running office and enhancing the overall work environment for all employees.
The Office Coordinator role serves as the first point of contact for employees, guests, and job candidates, primarily managing the front desk reception area. This position demands professionalism, confidence, and excellent communication skills to crea... Show More
The Office Coordinator role serves as the first point of contact for employees, guests, and job candidates, primarily managing the front desk reception area. This position demands professionalism, confidence, and excellent communication skills to crea... Show More
Job Requirements
- two plus years of experience in office coordination management administration or similar
- exceptional written verbal and interpersonal communication skills
- proactive adaptable and resourceful work ethic
- highly organized with attention to detail
- strong project management skills
- ability to collaborate effectively with diverse teams
- proof of full covid-19 vaccination
Job Qualifications
- two plus years of experience in office coordination management administration or similar
- exceptional written verbal and interpersonal communication
- proactive adaptable and resourceful
- highly organized and attentive to detail
- strong project management skills
- able to collaborate effectively with diverse teams
- basic it knowledge is a plus
Job Duties
- provide an outstanding experience for anyone walking through the company’s doors exhibiting confidence polish and professionalism when representing it or the people team
- manage front desk operations and portions of office operations and vendor relationships with support from the manager
- own the envoy guest management system and integrate updates into the guest and candidate workflow
- coordinate and order special treats for company days and other office events
- navigate employee requests questions and complaints in a timely and accurate manner with little manager oversight
- coordinate with the onboarding team for upcoming new hires including preparing desks and removing personal belongings for any terminations
- add delete change users and keycards for the control access system
- partner with the building management team to communicate new keycard requests update employee information with property management and submit service and maintenance requests through a service desk portal
- communicate building events and activities to the employee population
- gather and hand out approved brand merchandise requests as necessary
- collect all mail and packages and alert employees of parcels available for pickup
- work with the snack and beverage vendor to ensure kitchen pantries are stocked and well maintained
- partner with the catering vendor to assist with three times per week employee lunches
- successfully complete opening and closing tasks throughout the office
- re-stock restroom and printing station supplies as necessary
- assist with other tasks as necessary
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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