Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $74,184.00 - $92,640.00
Work Schedule
Standard Hours
Benefits
CalPERS retirement plan
Monthly benefit allowance
vision plan
Life insurance
accidental death and dismemberment insurance
long-term disability
Tuition Reimbursement
Bilingual Pay
Job Description
Arcadia is a scenic and family-oriented community nestled at the foothills of the San Gabriel Mountains and Angeles National Forest, boasting a population of just over 57,000 residents. Situated merely 13 miles east of downtown Los Angeles, Arcadia is well-connected by regional transportation networks like the Metro Gold Line, making it a premier residential, shopping, and entertainment destination within the San Gabriel Valley. The city is widely recognized for its top-rated schools, iconic landmarks, and tranquil neighborhoods, which contribute to its reputation as an outstanding place to live and raise a family. Its accolades include being named twice as the... Show More
Job Requirements
- 5 years of increasingly responsible related office experience
- some supervisory experience is desirable
- equivalent to completion of the twelfth grade
- course work in accounting, management, business administration, public administration, office practices, or related field
- possession or ability to obtain a valid driver’s license
- ability to work in a standard office environment
- ability to travel to different sites and locations
Job Qualifications
- Knowledge of office management principles
- principles and practices of accounting, bookkeeping, budget development and administration
- fiscal, statistical, and administrative data collection and report preparation
- organizational and management practices
- modern office procedures, methods, and equipment including computer and software applications
- English usage, spelling, grammar, and punctuation
- business letter writing
- record keeping methods
- public interaction techniques
- word processing and spreadsheet software
- minute taking and preparation
- mathematical principles
- personnel rules and regulations
- municipal purchasing regulations and contract guidelines
- principles of supervision, training, and performance evaluations
- modern administrative support practices
- operations and functions of municipal government
- skill to operate modern office equipment and motor vehicles
- ability to transcribe recorded minutes
- ability to learn, interpret, and apply laws, codes, and regulations
- research, compile, analyze, interpret and prepare reports
- analyze data and make sound recommendations
- interpret complex policies
- develop operating procedures
- prepare correspondence and minutes independently
- perform mathematical computations accurately
- plan and organize work
- exercise good judgement and creativity
- communicate clearly and concisely
- maintain positive working relationships
- maintain accurate records
- read and interpret technical information
Job Duties
- Respond to inquiries and complaints from the general public
- interpret regulations, policies, and procedures
- process applications
- supervise, organize, and manage all office activities
- provide recommendations for changes in programs, policy or procedures and to improve efficiency and cost effectiveness of operations
- act as liaison between Department Director, administrative staff, city officials, department and city administrative personnel, visitors, and the public
- oversee department payroll, outgoing correspondence, bid documents, and involvement in processing specialized permits and applications
- act as liaison between contractors, insurance companies and the City for the execution of contracts and agreements
- prepare, coordinate, and process agenda reports, ordinances, resolutions, and professional services agreement contracts
- prepare and coordinate requests for proposals, requests for qualifications, contracts, and capital improvement project contracts
- attend department assigned Commission meetings
- prepare minutes, notes, and other official documents
- supervise, train, and evaluate clerical staff
- evaluate practices and processes to improve customer interface
- facilitate resolution of problems encountered by residents, customers, and business owners
- relieve Department Director of administrative details
- independently respond to routine letters and general correspondence
- compose and prepare letters, memoranda, and reports
- prepare employee injury reports and personnel action forms
- research, compile, and analyze data for special projects
- recommend organizational or procedural changes
- assist in the preparation and monitoring of assigned budgets
- serve as primary resource regarding department policies and procedures
- receive and interview office visitors and telephone callers
- collect and analyze information for reports
- serve as the primary contact point for Public Records Requests
- assist and coordinate department operations
- maintain control files and expedite completion of tasks
- initiate and maintain a variety of files and records
- operate modern office machines and software
- order and distribute supplies
- attend and participate in staff meetings, workshops, and training sessions
- perform related duties as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
We didn't receive the exact location for this job posting,
please contact the employer.
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