Office Assistant – Somerville Senior Citizens Housing, Inc
Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $34,123.55 - $40,967.83
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Employee assistance program
Flexible Schedule
Job Description
LeadingAge New Jersey & Delaware is representing Somerville Senior Citizens Housing, Inc., a well-established organization dedicated to providing quality housing and support services for senior citizens. Somerville Senior Citizens Housing is committed to creating a warm, safe, and professional environment where elderly residents can thrive with dignity and respect. The organization operates residential housing specifically tailored to meet the unique needs of older adults, focusing on community engagement, personal assistance, and comprehensive administrative support to ensure smooth and effective facility management.
The current opportunity is for an Office Assistant position within the Administration department, reporting directly to the Dire... Show More
The current opportunity is for an Office Assistant position within the Administration department, reporting directly to the Dire... Show More
Job Requirements
- High school diploma or equivalent
- computer proficiency including Microsoft Windows and Office applications
- effective communication skills both written and verbal
- ability to handle multiple tasks and prioritize workload
- interpersonal skills to relate to diverse populations
- organizational skills
- ability to maintain confidentiality
- ability to work as part of a team
- willingness to attend training and workshops
- professional and calm demeanor
Job Qualifications
- High school diploma or equivalent
- prior office experience preferred
- proficiency with Microsoft Office Suite including Word, Excel, and PowerPoint
- strong interpersonal and communication skills
- excellent organizational and time management abilities
- ability to maintain confidentiality
- demonstrated professionalism and integrity
- experience working with seniors or in senior housing desirable
Job Duties
- Assist the office staff in daily operations
- answer phones and assist residents
- conduct monthly tenant recertifications including meetings and calculations
- process interim certifications as needed
- file quarterly security account statements
- maintain office supply inventory and reorder supplies
- update birthday list and deliver cards including holiday card exchange
- assist with facility newsletter
- post and compose obituaries with family permission
- coordinate and assign floor captains
- maintain accurate phone lists for residents, staff, and emergency personnel
- manage key FOB security system
- inform Director daily of residents admitted to hospitals or care facilities
- assist tenants with paperwork
- take messages and assist callers
- type reports, letters, and memos
- report incidents to Director
- respond timely to emergencies
- attend and assist at resident functions
- make copies for residents
- answer basic resident questions
- participate in workshops and seminars
- keep current with changes in regulations and services
- provide backup for administrative functions
- enter work orders
- function as a team member
- maintain confidentiality and professionalism
Job Qualifications
Experience
Entry Level (1-2 years)
Job Location
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