You're Viewing 1 Of 95,000+ Jobs On OysterLink
Job Overview
Compensation
Hourly
Range $16.50 - $22.00
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Flexible work schedule
Employee assistance program
Job Description
Our company is a vibrant and dynamic organization dedicated to delivering exceptional business solutions and services across various industries. We pride ourselves on fostering a collaborative work environment that encourages innovation, professional growth, and employee engagement. With a strong commitment to operational excellence and client satisfaction, we utilize cutting-edge technologies and best practices to drive results and support our teams in achieving their goals. Our culture is built on the pillars of integrity, teamwork, and continuous improvement, ensuring that every project and client interaction reflects our dedication to quality and service.
We are currently seeking a highly organized and proactive A... Show More
We are currently seeking a highly organized and proactive A... Show More
Job Requirements
- High school diploma or equivalent
- Minimum 2 years of relevant administrative or event coordination experience
- Proficiency in Workday and Salesforce
- Strong organizational skills
- Excellent communication skills
- Ability to multitask and prioritize tasks
- Experience with marketing and social media platforms
- Ability to coordinate with multiple departments
- Reliable and detail-oriented
- Basic computer skills including Microsoft Office
- Ability to work independently and as part of a team
Job Qualifications
- High school diploma or equivalent
- Prior experience in administrative support or event coordination
- Proficiency with Workday and Salesforce or similar platforms
- Strong organizational and multitasking skills
- Excellent verbal and written communication abilities
- Ability to manage multiple projects simultaneously
- Familiarity with marketing and social media management
- Basic understanding of event planning and coordination
- Competency in Microsoft Office Suite
- Customer service orientation
- Ability to work collaboratively in a team environment
- Attention to detail and problem-solving skills
Job Duties
- Receive, enter, and route invoices in Workday with appropriate supporting documentation
- Print and send invoices with tear sheets to customers
- manage accounts receivable processes
- Receive checks sent to the market, forward payments to the lockbox, and notify customers of remittance details
- Assist Corporate Accounting with reporting, documentation, and other requested items
- Manage Salesforce order entry and bookings
- maintain knowledge of pipeline, opportunities, and internal sales processes
- Oversee client contract workflow, including electronic contracts and insertion order processing
- Support the Sales Team with administrative duties related to revenue generation, recognition programs, and sponsor fulfillment
- Manage weekly production reports
- Serve as lead contact for print materials and coordinate directly with printers and vendors
- Proof, update, and oversee marketing and event materials to ensure accuracy and timeliness
- Manage general office operations including opening and distributing mail, maintaining the postage machine and reports, ordering office supplies, paying bills, and coordinating equipment/service agreements
- Serve as liaison with building management for facilities, repairs, and maintenance
- Maintain shared filing systems for event trackers, communications, and planning documents
- maintain and organize event materials
- Coordinate employee onboarding with centralized HR partners, including orientation, office setup, business cards, and I-9 verification
- Assist employees in accessing internal systems and services such as help desk, benefits service center, employee self-service tools, and SharePoint
- Coordinate and execute marketing plans for each event including social media, email marketing, print, and web promotions
- Maintain and grow social media presence in support of event and brand initiatives
- Create and update event registration and nomination pages
- Track guest lists, sponsor registrations, and attendance counts
- Organize nomination materials and coordinate scoring processes for judges
- Serve as primary communication contact for honorees, speakers, sponsors, and partners
- Execute sponsor benefits including sponsor breakfasts, marketing deliverables, LinkedIn recognition, and recap materials
- Collaborate with the Events Director on overall event strategy and execution
- Lead all aspects of event preparation including badges, signage, printed materials, awards, sponsor materials, and logistics
- Manage event load-in, set-up, and load-out
- Participate in long-term planning, including development of new events and enhancement of existing programs
- Assist in event design, theme implementation, and overall experience strategy
- Keep leadership informed of workflow status and deadlines
- Work collaboratively across departments to ensure seamless execution of initiatives
- Share organizational tools and plans to maintain alignment and efficiency
- Participate in business unit-sponsored promotional events as needed
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
Don't Stop At One Job - There's More
Create a free profile
We'll match you with best jobs
Get job offers faster
Search For More Opportunities:
More Jobs Like This:
View All