Office Administrator / Facilities Coordinator (OAFC) - Huntsville, AL
Job Overview
Compensation
Type:
Hourly
Rate:
Range $17.75 - $24.50
Work Schedule
Standard Hours
Day Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Employee Discounts
Flexible spending account
Job Description
Our organization is committed to supporting military affiliated job seekers including Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers by partnering with companies to connect them with meaningful employment opportunities. This employer values dedication, professionalism, and a strong work ethic, making it an ideal workplace for individuals committed to excellence and service. The culture is centered around respect, collaboration, and mission success, reflecting the unique backgrounds of its workforce and supporting continued growth in a dynamic environment. Located in Huntsville, this is an on-site role that requires someone who can be punctual, organized,... Show More
Job Requirements
- Ability to work on-site from 8AM-5PM, Monday through Friday
- Must be punctual and maintain a professional appearance
- High school diploma or equivalent required
- Experience in office administration or related field preferred
- Proficiency in Microsoft Office applications
- Strong organizational skills
- Effective communication abilities
- Capable of managing multiple priorities simultaneously
- Willingness to take direction from executive leadership
- Ability to handle physical tasks including restocking supplies and setting up meeting rooms
Job Qualifications
- High school diploma or equivalent
- Prior experience in office administration or facility coordination preferred
- Strong organizational and multitasking skills
- Proficiency in Microsoft Office Suite including Word, Excel, and PowerPoint
- Excellent written and verbal communication skills
- Ability to work independently and as part of a team
- Professional appearance and punctuality
- Experience managing vendor relationships
- Ability to handle confidential information with discretion
- Event planning and coordination experience is a plus
Job Duties
- Work in the office from 8AM-5PM, M-F
- Maintain day-to-day office coordination
- Manage and oversee facilities personnel, vendors, and contractors
- Manage vendor relationships and act as point of contact for equipment repairs
- Plan and manage special projects and events including catering, rentals, vendor quotes, budgets, and logistics
- Track work anniversaries and coordinate award plaques and shipments
- Prepare meetings by printing, binding briefings, and setting up conference rooms
- Finalize and edit presentations for spelling, formatting, and consistency
- Create and manage Word, Excel, and PowerPoint documents, agendas, reports, and special projects
- Support bi-weekly leadership meetings
- Manage office mail and packages, coordinate FedEx shipments, and maintain supplies
- Allocate and reconcile P-card purchases
- Prepare workspaces and welcome materials for new hires
- Assemble welcome bags and distribute branded merchandise
- Maintain and update office seating chart
- Monitor and order office supplies, coffee, and snacks
- Restock coffee/snack areas weekly and bi-weekly
- Maintain cleanliness of common areas and coffee bars
- Relieve receptionist for lunch breaks
- Perform other duties as assigned by executive leadership
OysterLink lists restaurant, hotel, and hospitality jobs.
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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