Job Overview
Employment Type
Part-time
Compensation
Type:
Hourly
Rate:
Exact $16.75
Work Schedule
Standard Hours
Benefits
flexible schedule
Pay rate
part-time hours
skill development opportunities
Work in military environment
Job Description
The NGIS Little Creek is a well-established organization situated in Virginia Beach, Virginia, dedicated to providing top-notch support services to military personnel, visiting dignitaries, and their guests. This organization plays a critical role in coordinating and facilitating various conferences and special activities on the military base, ensuring that every detail is meticulously handled to support smooth, successful events. NGIS Little Creek operates with a commitment to excellence and adherence to military protocols, making it a distinguished entity within the military support service industry. The current opening is for a part-time Conference Coordinator position, offering a pay rate of $16.75 per... Show More
Job Requirements
- High school graduate or equivalent preferred
- No experience required
- Ability to work part-time 20 to 34.5 hours per week
- Basic computer skills
- Ability to perform physical tasks related to set-up and clean-up
- Must adhere to military protocols and procedures
Job Qualifications
- High school graduate or equivalent preferred
- No experience required
- Strong organizational skills
- Ability to follow military etiquette and protocol
- Good communication skills
- Basic computer proficiency
- Ability to multitask and problem-solve
- Attention to detail
Job Duties
- Responsible for the set-up of an NHG conference room prior to scheduled activities to ensure all contractual arrangements are met and that all training aids and associated materials, table arrangements, food and beverage stations, base information, maps, etc. are set-up and in good working order
- Provides daily updates to front desk staff of conference room usage
- Places directional signage noting conference name and provider
- Monitors conference in progress to ensure service provided is efficient, courteous, and correct relative to etiquette, military protocol, and contractual terms
- Troubleshoots unexpected problems related to training aids, ventilation, and minor emergencies
- Makes adjustments to accommodate special situations
- During conferences may provide special services such as message taking, faxing, and/or copying documents, issuing local maps, base information, etc.
- Upon completion of conference ensures clean-up of conference area to include returning furniture to its regular placement, storing equipment, and training aids, clearing food and/or beverage stations, and ensuring all dishware and serving trays are clean and properly stored
- Ensures that furniture is clean and polished, waste is removed, and conference area is clean including window sills and floors
- Orders, receives, and issues amenities such as coffee, sugar, creamers, pastries, fruits, etc.
- Performs daily inventories to calculate monthly usage for ordering
- Performs weekly/monthly inventories and submits to the site business office
- Ensures all property equipment is in working order and available for inspection and records are accurate
- May act as designated receiver for APF NAF supplies and property
- Conducts monthly/quarterly inventory of all supplies and property assigned
- Reports damaged or stolen equipment immediately and ensures routing maintenance is performed
- Ensures repair or replacement of equipment as needed
- Utilizes the Property Management System (PMS) to access guest information
- Receives requests and processes group reservations for 5 or more persons within established guidelines
- Secures a credit card for incidental expenses and authorizes the credit card for room charges
- Performs other related duties as assigned
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Job Qualifications
Experience
No experience required
Job Location
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