Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $24.00 - $26.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Employee assistance program
Flexible work environment
Job Description
Wheaton College Billy Graham Center (WCBGC), established in 1980, is a dynamic ministry dedicated to serving the global Church beyond the Wheaton College campus. Inspired by the legacy of evangelist Billy Graham, the center is committed to equipping believers everywhere to share Christ with their friends, families, and neighbors. WCBGC functions as a hub of evangelistic resources, research, and events, focused on expanding the reach of the gospel of Jesus Christ. It houses nine institutes that engage diverse ministry environments by bringing together practitioners and thought leaders, publishing insightful research, and hosting world-class gatherings that encourage and empower ministry efforts... Show More
Job Requirements
- High school diploma or equivalent required
- Previous experience in office administration or related field
- Strong organizational and multitasking skills
- Ability to communicate clearly and professionally
- Proficiency with computer software including Microsoft Office suite
- Willingness to work onsite at least four days a week
- Capability to lift up to 10 pounds
- Commitment to affirm the Wheaton College Statement of Faith and Community Covenant
- Ability to work cooperatively in a diverse, Christ-centered environment
Job Qualifications
- Work experience in a fast-paced office environment
- Demonstrated professional attitude with close attention to detail
- Experience with project management and a bias toward action, familiarity with Asana preferred
- Strong verbal and written communication skills
- Ability to manage multiple projects and competing priorities effectively
- Proficiency in Microsoft Office, especially Excel
- Developing competency in marketing platforms such as WordPress and HubSpot preferred
- Bachelor’s degree preferred but not required
Job Duties
- Manage general email and phone communications to provide timely responses to pastors and ministry leaders
- Update and maintain email lists within HubSpot database
- Monitor HubSpot workflows and website form integration
- Track contributions and donor engagement using Neon CRM for acknowledgements and follow-up
- Write or proofread promotional and fundraising emails and assist with graphic design and social media
- Support website content updates using WordPress
- Manage registration, guest services, sponsorships, and logistics for the annual Amplify Conference hosting 600 guests
- Coordinate room reservations, catering, registration, and guest services for monthly WCBGC events and lectures
- Manage guest speaker itineraries and hospitality
- Process mail and deposits through campus office and credit to appropriate funds
- Handle purchase orders, invoices, and deposits in Oracle accounting system
- Assist with budget tracking and financial reporting
- Warmly greet office guests and maintain office hospitality
- Support hybrid work environment through calendar management and digital file organization
- Maintain physical office environment and storage efficiency
- Manage scheduling and technical support for conference room and recording studio
- Coordinate student worker assistance for projects and events
- Support staff meetings and hospitality
- Oversee orientation of new employees and guests
- Maintain key ministry metrics and shared projects scorecard in Asana
- Schedule complex meetings for the Executive Director
- Represent the Executive Director in communications with ministry partners, participants, and donors
- Support staff care through coordination of retreats, meetings, and development opportunities
- Assist in preparation and facilitation of Board meetings including minutes and follow-up
- Take minutes at Wheaton Evangelism Group meetings and track action items
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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