Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Exact $48,564.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Vision Insurance
Professional Development
Employee assistance program
Job Description
Cal Poly Pomona is a well-established public university located in Pomona, California, known for its commitment to providing quality education to a diverse student population. The university is part of the California State University (CSU) system, which is renowned for fostering educational opportunities and advancing research across various disciplines. Cal Poly Pomona’s College of Engineering is particularly distinguished for its practice-oriented education, designed to prepare students for immediate and impactful careers in engineering and STEM (Science, Technology, Engineering, and Mathematics) fields. The College supports over 8,100 undergraduate and graduate students across multiple engineering departments, offering a robust selection of Bachelor... Show More
Job Requirements
- High school diploma or GED
- valid and in-state California driver license with insurance
- minimum four years progressively responsible experience in office clerical or secretarial work or equivalent
- ability to communicate effectively both verbally and in writing
- proficiency in Microsoft Office Suite including Word, Excel, and PowerPoint
- experience with administrative work including knowledge of university policies and procedures
- ability to work independently and handle multiple priorities
- ability to compose draft correspondences
- ability to manage sensitive interpersonal interactions
- discretion in handling confidential student and salary data
- experience with student information systems such as PeopleSoft
- experience with event scheduling software like 25 Live
- working knowledge of budget policies and procedures
- basic business math skills
- experience with financial budget systems and commercial card expense reporting
- skilled in desktop computing and collaborative platforms such as MS Teams
- experience managing social media platforms like Facebook and Instagram
Job Qualifications
- High school diploma/GED or equivalent
- valid and in-state California driver license with insurance
- four years of progressively responsible experience in general office clerical or secretarial work or the equivalent
- thorough, detailed knowledge of applicable university infrastructure, policies, and procedures
- thorough knowledge of English grammar, punctuation and spelling
- thorough knowledge of office systems and ability to use broader range of technology, systems and software packages
- ability to independently handle multiple work unit priorities and projects
- ability to apply a variety of policies and procedures where specific guidelines may not exist
- working knowledge of budget policies and procedures
- ability to perform standard business math such as calculate ratios and percentages, track financial data, and make simple projections
- ability to draft and compose correspondence and standard reports
- ability to handle effectively a broader range of interpersonal contacts including those at a higher level and those sensitive in nature
Job Duties
- Provides administrative support to the MEP-WiSE Director for all program support activities
- helps enforce program requirements designed to improve student success
- serves as a resource for student employees and student ambassadors
- provides front-desk support, greets visitors/patrons, re-directs information requests as appropriate
- processes incoming/outgoing mail
- provides administrative support for the MEP-WiSE Director in scheduling meetings, drafting correspondences, other tasks as needed
- accesses PeopleSoft, CPP Connect, Tableau, social media to support operating procedures in compliance with established protocols and deadlines
- distributes meeting agendas, taking meeting minutes
- interacts with staff, faculty, administrators, students via MS Teams, email, phone, in-person
- works closely with Budget Analyst to prepare and collect budget and expense information
- maintains record of financial transactions
- prepares monthly P-Card expense reports
- handles student hiring and payroll (State)
- maintains accurate work attendance logs
- disburses student paychecks
- reconciles inconsistencies with Payroll
- prepares BroncoBucks
- serves as liaison to vendors
- completes travel authorization and expense reports
- submits catering requests, facility requests, charge-back forms
- handles large-volume student traffic (in-person, phone, email, social media accounts)
- completes student information requests and explains program policies/requirements related to all aspects of MEP-WiSE
- routinely disseminates program information to prospective, incoming, continuing students
- queries student information systems to trouble-shoot academic issues
- retrieves student academic data (including course grades, transcripts, class schedules)
- refers student issues to Academic Retention Coordinator, Senior Coordinator, Advisors, Department admin staff, and faculty
- provides administrative support for large-scale and community events related to student outreach, recruitment, retention, and recognition (academic year/summer)
- provides support to cultural affinity student organizations: AISES (American Indian Science & Engineering Society), NSBE (National Society of Black Engineers), SHPE (Society for Hispanic Professional Engineers), SWE (Society of Women Engineers)
- provides support to industry representatives, external agencies, professional societies, advisory board
- schedules meetings, submits catering request, arranges guest parking
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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