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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $90,000.00 - $100,000.00
Work Schedule
Flexible
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
flexible schedule
remote work options
Job Description
The Foundation for the National Institutes of Health (FNIH) is a non-profit organization dedicated to advancing medical research by facilitating public-private partnerships. FNIH collaborates with government agencies, academic institutions, industry, and philanthropic organizations to support and promote biomedical research initiatives. By leveraging its extensive network and expertise, FNIH plays a critical role in accelerating scientific breakthroughs that improve health outcomes globally. The organization fosters innovation and supports a variety of research programs designed to address some of the most pressing health challenges such as cancer, infectious diseases, and neurological disorders. FNIH values collaboration, creativity, and commitment to excellence, providing an... Show More
Job Requirements
- College degree preferred
- five years of meeting and event planning experience or equivalent
- proficiency in Microsoft 365 software
- ability to travel domestically 10-15% of the time
- hybrid work requiring regular visits to Bethesda, MD headquarters
- occasional evening, weekend, and irregular hours work
- strong communication skills
- experience with event management software
- ability to multitask and prioritize effectively
- excellent problem-solving skills
- customer service-oriented
- ability to work independently and within a team
Job Qualifications
- A college degree preferred
- at least five years of meeting and event planning experience or equivalent education and experience
- Certified Meeting Professional (CMP) credential preferred
- experience planning international meetings and events desirable
- proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint) required
- strong interpersonal communication skills
- solid written communication skills for multiple stakeholders in hybrid environments
- proficiency in Cvent Event Management and Supplier Network software
- ability to adapt quickly to new technology and software
- exceptional customer service skills
- ability to multitask and prioritize
- colaborate effectively in team settings and independently
Job Duties
- Source venues appropriate for meetings and negotiate contracts per internal guidelines
- oversee all aspects of hotel arrangements including rooming lists, meeting space, food and beverage, and audio/visual equipment
- coordinate logistics of virtual, hybrid, and in-person meetings including virtual event platforms, room layouts, catering, and A/V needs
- communicate with vendors regarding preplanning and manage onsite operations
- anticipate and resolve issues with project schedules, resources, and budgets
- oversee travel arrangements in partnership with a meeting coordinator ensuring compliance and communication
- manage event registration lifecycle including invitations and communications
- coordinate meeting collateral and production timelines ensuring quality
- reconcile event expenditures to meet or stay below budget objectives while keeping leaders informed
- update project management software tasks regularly
- assist with departmental tasks such as inventory as needed
- take action to solve problems and escalate issues when required
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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