Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $90,000.00 - $115,000.00
Work Schedule
Standard Hours
Benefits
Medical
Dental
Vision
Life Insurance/AD
Disability insurance
Retirement Plan
Paid Time Off
holiday time off
Associate Shopping Program
Health and wellness programs
Discount Marketplace
Identity Theft Protection
Pet insurance
Commuter Benefits
Employee assistance program
Flexible Spending Accounts (FSAs)
Paid parental leave
Personal Leave
Job Description
ESFM is the corporate facilities management (FM) division of Compass Group USA, recognized as a Gold-level Corporate Sustaining Partner of the International Facility Management Association (IFMA) and a Platinum Corporate Member of the Association of Energy Engineers (AEE). ESFM stands out in the facilities management industry with its unique self-performance model, handling 80% of all FM services provided directly to clients. This comprehensive approach encompasses a broad portfolio that includes Facilities Maintenance & Engineering, Environmental, Social, and Governance (ESG) Programming, Laboratory Support Services, Janitorial and Industrial Cleaning, Landscaping and Grounds Management, Workplace Solutions, and Managed Services. The company’s commitment to... Show More
Job Requirements
- Bachelor's degree in event management, hospitality, communications, or related fields
- Minimum of 5 years experience in corporate event planning, preferably within pharmaceutical, biotech, or scientific research settings
- Strong organizational and time management skills
- Proven experience in managing multiple events concurrently
- Knowledge of event budgeting and vendor negotiation
- Experience with event technology and hybrid delivery platforms
- Ability to adapt to changing environments and priorities
- Excellent communication and interpersonal skills
- Ability to manage small to mid-size budgets and contracts
- Experience working in or familiarity with R&D or scientific organizations is preferred
Job Qualifications
- Bachelor's degree in event management, hospitality, communications, or related fields
- 5+ years of experience in corporate event planning, preferably in pharmaceutical, biotech, or scientific research settings
- Demonstrated expertise in time management and organizational skills with the ability to plan, coordinate, and execute multiple events simultaneously
- Proven ability to navigate change effectively with knowledge of tools for adapting to evolving environments and shifting priorities
- Experience managing small to mid-size event budgets with knowledge of contractual terms and vendor negotiation skills
- Proficiency in event technologies and hybrid delivery platforms
- Familiarity with culture and operational dynamics of R&D or scientific organizations is a plus
- Certification in Meeting & Event Planning (CMP or equivalent) is advantageous
- Knowledge of front-of-house operations and workplace hospitality standards is a plus
- Excellent communication, negotiation, and problem-solving skills
- Ability to manage multiple projects simultaneously under tight deadlines
Job Duties
- Manage and mentor an event coordinator and concierge, providing direction, support, and performance oversight
- Lead the end-to-end planning and execution of internal and external events by managing logistics such as venue setup, vendor coordination, material coordination, transportation, travel, catering, AV/tech support, and hybrid/virtual delivery
- Serve as the event project manager by developing timelines, facilitating planning meetings, and collaborating with cross-functional partners to drive deliverables and ensure consistent stakeholder communication
- Design and deliver impactful event experiences tailored to diverse audiences, ensuring alignment with business objectives and enhancing engagement
- Collaborate with internal and external stakeholders to deliver high-impact scientific events, supporting speaker coordination, agenda development, and content curation
- Manage event budgets, contracts, and reporting in alignment with AstraZeneca's procurement standards
- Partner with the AV provider to coordinate and deliver all audiovisual support required for site-wide operations and events
- Oversee front-of-house concierge operations, ensuring a professional, welcoming, and service-oriented experience for visitors and employees
- Engage with senior leadership and cross-functional teams to align on event strategy, objectives, and program goals, providing recommendations to optimize impact and cost efficiency
- Collaborate with the Communications team to develop and distribute event-related communications
- Analyze post-event feedback and metrics to refine future events and enhance attendee experience
- Stay current on event technology trends and best practices, especially in hybrid and scientific event formats
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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